Instrumentation & Controls Coordinator

Fujifilm•Holly Springs, NC

About The Position

The Instrumentation & Controls Coordinator supports day-to-day maintenance and operational execution by preparing work orders, coordinating technician workflows, and ensuring that required tools, materials, spare parts, permits, and vendors are available. The role coordinates with maintenance, production, quality, and other support teams to maintain equipment performance and minimize downtime. It also contributes to maintenance protocols and cross-functional initiatives while ensuring work complies with Current Good Manufacturing Practice (CGMP), safety requirements, and company procedures. The position supports equipment maintenance, calibration, qualification, and validation, and helps provide continuity across shifts in a 24/7 manufacturing environment. The coordinator may be aligned to a specific shift or provide rotational coverage as needed. The role also supports supervisors and management with technician dispatch, training and onboarding, maintenance workflows, project tracking, and budget and schedule recommendations.

Requirements

High school diploma or GED and 4–6 years of experience in project management, planning, or maintenance; or an associate degree in engineering or biotechnology and 2 or more years of experience in project management, planning, or maintenance.
At least 4 years of experience in a GMP pharmaceutical environment.
Prior experience with CMMS and documentation practices.
Knowledge of maintenance workflows and equipment fundamentals.
Excellent written and verbal organizational and communication skills.
Ability to inspire and train others to drive team performance.
Detail-oriented, dependable, and responsive in a fast-paced environment.
Proficiency with Microsoft Office and maintenance systems view-only access.
Knowledge of CGMP requirements and safety practices, including LOTO and safe work permitting.
Familiarity with a Computerized Maintenance Management System (CMMS).
Ability to build effective working relationships internally and externally.
Problem-solving and project management skills.
Ability to effectively present information to others.

Nice To Haves

Bachelor’s degree in mechanical, electrical, or chemical engineering, or a related field.
At least 6 years of experience in a GMP environment, with strong familiarity with industry standards and protocols.
Experience in project management or Lean Six Sigma.

Responsibilities

Coordinate, prioritize, and document technician activities to support uninterrupted production, including communicating completed work, delays, outstanding items, and safety issues.
Identify recurring issues and participate in or lead root cause analysis and continuous improvement initiatives.
Ensure materials, tools, spare parts, permits, and vendors are available for maintenance tasks and work order completion.
Ensure maintenance work complies with CGMP, safety, and documentation standards.
Participate in audits and regulatory inspections and provide data as needed.
Participate in planned responses (PRs), change management records (CMRs), and engineering change management (ECM), as needed.
Attend daily tier meetings and track equipment availability, status updates, and permit needs across buildings.
Support equipment maintenance, calibration, qualification, and validation processes.
Help ensure safety procedures, including Lockout Tagout and confined space entry, are followed.
Support supervisors with technician dispatch, task prioritization, and onboarding of contractors and employees.
Coordinate work with production, quality, and other coordinators to support continuity, workload balance, equipment performance, reliability, and team KPIs.
Revise and implement standard operating procedures (SOPs) and preventative maintenance plans as needed to minimize equipment downtime.
Participate in or lead cross-functional initiatives and decision-making, and maintain positive relationships with internal and external stakeholders.
Assist management with maintenance workflows, team training schedules, and technician mentorship.
Monitor projects and tasks for adherence to codes, standards, timelines, and budgets; analyze progress and coordinate timeline adjustments with stakeholders.
Recommend budget and schedule requirements to management.
Perform other duties as assigned.