Instrument Coordinator, Sterile Processing - Full Time, Day
About The Position
The Sterile Processing Instrument Coordinator supports the management, organization, and availability of surgical instruments and instrument sets. The Coordinator works with Sterile Processing staff, Operating Room teams, vendors, and other departments to help ensure instruments are accounted for, properly maintained, assembled, and available for scheduled procedures. The role coordinates instrument inventories and loaner instrumentation, supports clinical teams in identifying instrument needs, and serves as a vendor liaison. It also provides department guidance on instrument identification, care, assembly specifications, and manufacturer instructions for use. The Coordinator participates in audits and quality-improvement activities and follows organizational policies, infection-prevention practices, safety requirements, and manufacturer instructions.
Requirements
- High school diploma or equivalent.
- Current Sterile Processing Technology certification (CRCST or equivalent).
- Certified Instrument Specialist (CIS) certification within six months after hire.
- At least three years of Sterile Processing experience with advanced knowledge of surgical instrumentation and complex instrument sets.
- Experience coordinating instrument inventories, specialty trays, loaner instruments, and vendor interactions.
- Prior preceptor or staff-training experience.
- Ability to use arms and hands constantly during the workday; stand, walk, and sit frequently; and bend, stoop, and squat occasionally.
- Ability to lift 35 pounds and push or pull up to 20 pounds.
- Auditory and visual skills, including color determination.
- Critical-thinking and analytical skills; ability to multitask, communicate effectively, and collaborate with a multidisciplinary team; capacity to cope with difficult situations.
- Ability to tolerate irregular hours, including evenings, nights, and weekends.
- Ability to wear appropriate personal protective equipment when there is potential exposure to bloodborne pathogens.
- Potential exposure to radiation and toxic chemicals.
Nice To Haves
- Experience with instrument tracking systems and inventory documentation.
Responsibilities
- Coordinate the organization, tracking, and availability of instrument sets, specialty instruments, and loaner trays.
- Work with Operating Room staff and other clinical coordinators to identify instrument needs for scheduled cases.
- Serve as a liaison with vendors regarding instrumentation, repairs, evaluations, trials, inventory needs, and new product introductions.
- Coordinate receipt, documentation, processing, storage, distribution, and return of loaner instrumentation in accordance with organizational requirements and manufacturer instructions.
- Monitor instrument set contents and help identify missing, damaged, or incorrectly assembled items.
- Communicate instrument shortages, set changes, and other issues to department leadership and affected teams.
- Review and coordinate updates to instrument sets, count sheets, and tray configurations to support clinical needs, efficiency, and standardization.
- Monitor instrument utilization, condition, and service life to support replacement planning and capital requests.
- Provide guidance to Sterile Processing staff on instrument identification, handling, and set assembly within scope and training.
- Serve as the department resource for instrument identification, instrument care requirements, assembly specifications, and manufacturer instructions for use.
- Participate in audits, quality-improvement activities, and efforts to improve instrument availability and workflow.
- Follow organizational policies, infection-prevention practices, safety requirements, and applicable manufacturer instructions.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
