Instructional Materials Specialist (Current Gadsden ISD Employees)

Gadsden Independent School District•Anthony, NM

12d•Onsite

About The Position

This position is responsible for maintaining the inventory of all district instructional materials and processing all instructional materials orders, including dual credit orders. The role requires adherence to the Code of Ethics of the Education Profession and all relevant rules and regulations. A key aspect of the job involves managing a computerized inventory system and acting as a liaison with various external entities such as NMSU/DACC, publishers, and the state book depository. The specialist will also manage instructional materials budgets for schools, prepare financial reports, and assist school personnel and parents with material-related inquiries. Additionally, the role involves managing the disposal of obsolete materials and ensuring accurate end-of-year inventory reporting.

Requirements

High School Diploma or GED
Strong Knowledge of Computer Operations
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Must be able to perform each essential duty satisfactory.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Nice To Haves

One of the reference letters must be from your current supervisor if you are a current district employee.

Responsibilities

Maintains inventory of all district instructional materials.
Processes all instructional materials orders and dual credit orders.
Complies with the Code of Ethics of the Education Profession; upholds and enforces rules, administrative directives, regulations, GISD school board policies, as well as local, state and federal regulations.
Maintains a computerized inventory of all district instructional materials.
Processes instructional materials orders.
Processes orders for Dual Credit.
Acts as co-contact person with NMSU/DACC, publishers and the state book depository.
Insures that proper district identification is attached to all instructional materials.
Assists in the delivery of instructional materials when needed.
Conducts spot-checks to verify instructional materials inventories at schools.
Places work orders in system for pickup and delivery of items from the schools to include books, Gaylord boxes, and other items.
Requests, receives, and assists in distribution of adoption sample materials.
Maintains schools instructional materials budgets.
Provides schools with monthly statements and copies of requisitions for the month.
Prepares appropriate forms to request transfer of funds as needed and submits to PED.
Prepares quarterly reports for 30%(cash) reimbursements and submits to PED.
Updates and distributes annually to schools the Curriculum Materials List and Request for Issue of district adopted materials.
Attends adoption presentations and committee meetings upon finalizing of district textbook adoptions.
Assists school personnel with information on purchasing of instructional materials.
Assists Home/School parents with information and requests of discarded materials.
Prepares forms for Sale of Instructional Materials as needed and submits to PED for approval.
Provides schools with instructions and PED Form III-for reporting of obsolete, worn out and disposal of instructional materials, and amount collected for Lost & Damaged books.
Processes Purchase Orders for above amounts and submits check and forms to PED by June 30.
Prepares and finalizes end-of-year instructional materials inventories for individual schools and submits to PED by June 30.
Maintains professional competence through personal in-service training activities and/or professional growth activities.
Maintains a courteous and effective relationship with district personnel and others.
Performs other duties as assigned.