IAA II - Arts and Design (AHCD)

Portland Community College•Portland, OR

6d•Onsite

About The Position

Portland Community College’s Arts, Humanities, Communication and Design pathway seeks a full-time Instructional Administrative Assistant II (IAA-2) to support Arts and Design. In addition to strong administrative skills, the successful candidate will demonstrate enthusiasm, initiative, and the ability to collaborate across departments and pathways, contributing to a supportive, team-oriented culture that prioritizes exceptional service to PCC students, partners, and internal stakeholders. The Arts, Humanities, Communication and Design Pathway serves students, faculty, industry partners, and community members. AHCD offers a variety of programs, activities, and services in lower division collegiate and career technical education fields and is an integral part of the educational mission of PCC. Reporting directly to the Arts and Design Program Dean, the Instructional Administrative Assistant II provides an exciting opportunity for a collaborative, inclusive, and enthusiastic candidate to support the daily operations of Architectural Drafting and Design/Building Inspection, Art, Graphic Design, Interior Design, Multimedia, Music and Sonic Arts, Music, and Theatre Arts for the collective teams in the Art, Humanities, Communication and Design Pathway.

Requirements

High school diploma or equivalent and three years of administrative support experience or one year in a position equivalent to IAA I.
College or business school training may be substituted for up to two years of the administrative experience requirement.
Other equivalent combinations of experience and training will be considered.
Advanced proficiency with computer applications and systems (e.g., Microsoft Office, Google Workspace, Banner, Workday, and virtual meeting platforms)
Experience monitoring financial transactions and working with budgetary spreadsheets, including identifying errors or areas of overspending (or openness to learning)
Strong customer service skills, with the ability to effectively support and communicate with diverse stakeholders, often while handling frequent interruptions.
Ability and willingness to work both independently and collaboratively as part of a team.
Demonstrated cultural awareness and ability to engage respectfully with individuals from diverse backgrounds and perspectives.
Strong organizational skills, attention to detail, and problem-solving ability, including knowing when to seek guidance.
Adaptability, curiosity, and professionalism, including willingness to learn, navigate change, and maintain confidentiality (FERPA knowledge preferred).

Nice To Haves

FERPA knowledge

Responsibilities

Developing and reviewing the academic schedule
Purchasing supplies and equipment via purchasing card and requisitions
Initiating and supporting the hiring of staff and faculty
Coordinating art model services
Monitoring budgets and staffing through reports
Overseeing the open lab schedule
Providing day-to-day operational support, including basic technology troubleshooting, facilities coordination, room reservations, workspace upkeep, and reporting safety or maintenance concerns
Supporting faculty and staff by addressing or facilitating payroll and HR-related needs

Benefits

Comprehensive benefit package
Oregon PERS contribution
Tax deferred annuity program and a deferred compensation program
Tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age
Partial tuition reimbursement for full-time employees at other accredited institutions
Free access to the sport centers / campus gymnasiums, performing arts, and cultural events
Paid Leave (Pro-rated by FTE for Part-Time Employees)
8 hours of vacation leave per month (additional vacation hours with years of service)
1 day of sick leave per month
12 paid holidays
PCC Winter Break (when College is Closed)
24 hours of personal leave per year