Institutional Coordinator

Corewell Health • Grand Rapids, MI

1d • Hybrid

About The Position

Join Corewell Health's Office of Medical Education (OME) and play a behind-the-scenes role that directly supports the success of our future physicians and medical providers. As an Institutional Coordinator, you’ll be a steady, detail-driven force ensuring our programs remain aligned with ACGME accreditation standards, supporting documentation and hospital compliance processes across 39 ACGME-accredited programs (and quickly growing) while partnering closely with OME leadership and the Institutional Compliance Team. This is an ideal role for a proactive, highly organized self-starter who thrives in a fast-moving environment, communicates clearly, and takes ownership with minimal micromanagement.

Requirements

• High School Diploma or equivalent
• 2 years of relevant experience

Nice To Haves

• Associate's Degree

Responsibilities

• Serves as an integral member of the team providing support to GME office in its mission of oversight and monitoring of all ACGME accredited GME training programs.
• Provide a positive presence for graduate medical education when interfacing with internal and external customers.
• Acts as Institutional Accreditation and Compliance Processes Support.
• Document maintenance designed to ensure continued accreditation by the Accreditation Council for Graduate Medical Education for the sponsoring institution.
• Assists the GME director in preparation for program and sponsoring institution accreditation site reviews, special reviews, self- studies, annual program evaluations, annual institution review and mock reviews.
• Manage and maintain all ACGME related files, including Institutional manuals, policies.
• Assist the GME Director in monitoring and completion of annual surveys and WebAds Updates, administrative support, and meeting support.
• Work with OME communication specialists for relevant GME related information
• Monitor and assist in preparation of budget and provides coordination of accounts payable processes.
• Create and maintain files, records, reports, and other documentation related to accreditation by performing accurate and timely data collection of required documentation.
• Maintain and update resident databases and improve functionality as needed from an institutional perspective.
• Maintain institutional oversight of New Innovations
• Assist institutional level orientation of new residents/fellows.
• Manage and maintain resident/fellow contracts and addendums and supporting documentation (i.e., USMLE/COMLEX score reports).
• Manage and maintain resident/fellow certifications and licenses.
• Oversee/coordinate/participate in onboarding all ACGME accredited residents/fellows with collaboration amongst other departments.
• Oversee/coordinate/participate in advancing residents/fellows with the Director of GME
• Coordinates special projects and/or programs and assists in writing new program applications.
• Supports business and institutional processes related to GME.
• Assist others on general training program and resident data management system related issues
• Maintain up-to-date knowledge of ACGME institutional policies and requirements.
• Continually develop and improve upon processes, procedures, protocol and techniques related to GME office.

Benefits

• Comprehensive benefits package to meet your financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings
• Eligibility for benefits is determined by employment type and status

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED