Inspector General Administrative Assistant

Oklahoma Department of Mental Health and Substance Abuse Services • Oklahoma City, OK

22h • $43,750 • Onsite

About The Position

The purpose of this position is to provide administrative support to the Office of the Inspector General (OIG) while maintaining the highest standards of confidentiality, professionalism, integrity, and character. The position is responsible for scheduling and coordinating meetings, interviews, and investigative activities, supporting the documentation of investigations, maintaining accurate records and tracking systems, and serving as a primary point of contact for the Inspector General’s office.

Requirements

• Bachelor’s Degree
• Two years of technical clerical, secretarial, or general office work
• Or an equivalent combination of education and experience.
• Applicants must be willing and able to fulfill any job-related travel normally associated with this position and as such have a valid driver’s license

Responsibilities

• Maintain extensive tracking log and other spreadsheets and databases.
• Create board reports, summaries, and charts that provide real-time data of investigations.
• Draft findings letters for completed investigations.
• Review Electronic Incident Reports (eIRs) from state-owned facilities and review Critical Incident Reports from private facilities.
• Arrange travel and interpreters, if necessary.
• Provide administrative support in development of training programs
• Document team meetings and track follow-up assignments,
• Ensure compliance with agency confidentiality policies and applicable federal and state privacy laws (e.g., HIPAA).

Benefits

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service
• Training opportunities for CEU requirements

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level