Inspection Administrator

Firetrol Protection Systems • Oklahoma City, OK

9d • Onsite

About The Position

Firetrol, founded in 1984, is a national leader in fire protection and life safety services. We are currently seeking a full-time Inspections Administrator. The role of the Inspection Administrator is to help maintain excellent customer service to our external/internal customers.

Requirements

• Attention to detail is a MUST.
• Superior organizational abilities
• Outstanding professional communication skills – written and verbal
• Excellent interpersonal and relationship-building skills – for interacting with customers and employees alike
• Ability to manage multiple tasks and changing priorities
• Ability to quickly learn and adapt to multiple business software platforms
• Strong proficiency with Microsoft Office (Outlook, Excel, Word)
• Have an understanding of construction environments and safe work practices.
• Strong computer skills are required.

Nice To Haves

• Experience in fire protection or similar role preferred
• Experience with Microsoft Great Plains and ServiceTrade software preferred

Responsibilities

• Transfer work orders for all Inspection Contracts by or near the 20th of the month prior to the inspection due month, send WO to ST, change the Assets.
• Contact customer, first by phone with a follow up email and coordinate a time to perform scheduled inspection services. On Suppression, this includes reviewing last year’s reports to verify what services are needed.
• Review ageing inspection jobs and update them for completion or documented removal.
• Invoice inspections and suppression as the jobs are completed in Service Trade or as they are due according to their contract. Example – monthly or quarterly invoicing. Inspection and monitoring invoices must be attached in Service Trade every month.
• Invoice Monitoring Contracts by the 5th of each month. Verify the agreement and the contracted price prior to invoicing.
• Other duties as assigned by manager/supervisor.

Benefits

• health, dental vision, life insurance, short and long term disability, generous paid time off practice and a 401(k) plan with a generous company match and immediate vesting.
• sponsors training and education opportunities.
• career growth opportunities, not just a job.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed