Inspection Administrator

Senior Metal Bellows•Sharon, MA

3d•Onsite

About The Position

Senior Metal Bellows is seeking an Inspection Administrator to help maintain an orderly and efficient Inspection Department. This role involves managing paperwork, materials, tooling, and supplies, ensuring they are easy to identify and find. The Inspection Administrator will be responsible for scanning, organizing, filing, and maintaining inspection records, certifications, travelers, and other quality documentation. They will also maintain Receiving Inspection shelves and staging areas, gather necessary documentation for inspection activities, and route documents requiring review by other departments. Additionally, the role includes maintaining inspection tooling, supporting calibration efforts, keeping the workspace organized, and collaborating with various teams to resolve documentation and material issues. The position also involves participating in continuous improvement efforts like 5S to enhance department efficiency.

Requirements

High school diploma or equivalent
Exceptional organizational skills and attention to detail
Ability to manage multiple tasks, stay on top of follow-up items, and adjust as priorities change
Proficiency with Microsoft Office, including Word, Excel, and Outlook
Comfort learning ERP systems and other electronic business and document-management systems
Strong written, verbal, and interpersonal communication skills
Ability to work independently while coordinating effectively with multiple departments
Ability to lift and move up to 50 lbs.

Nice To Haves

Previous experience in an Inspection or Quality environment
Experience working in a manufacturing environment
Familiarity with manufacturing documentation such as inspection records, certifications, purchase orders, travelers, or specifications
Familiarity with inspection tooling, gages, or calibration processes
A natural tendency to keep things organized, follow through on open items, and notice when something is out of place

Responsibilities

Keep Inspection organized – Help maintain an orderly, efficient Inspection Department where paperwork, materials, tooling, and supplies are easy to identify and find.
Own the paperwork flow – Scan, organize, file, and maintain inspection records, certifications, travelers, and other quality documentation so records are complete and readily accessible.
Bring order to Receiving Inspection – Maintain Receiving Inspection shelves and staging areas so incoming material is clearly identified, traceable, organized, and easy for the team to locate.
Keep documentation moving – Gather certifications, purchase order information, specifications, and other records needed to support inspection activities.
Connect the right people – Identify paperwork or material that requires review by Buyers, Engineering, Quality, or other departments, route it to the right person, and follow up to help keep work from getting stuck.
Keep tools where they belong – Help maintain inspection tooling, gages, fixtures, and common-use equipment in clean, organized, designated locations.
Support calibration – Help locate gages that have been recalled for calibration and ensure they are delivered to the calibration coordinator.
Maintain an inspection-ready workspace – Help organize departmental supplies, support replenishment needs, and keep the Inspection area clean, professional, and efficient.
Work across the business – Communicate with Inspection, Quality, Engineering, Supply Chain, and other teams to help resolve documentation and material-related issues.
Look for better ways to work – Participate in 5S and continuous improvement efforts that improve organization, documentation flow, material handling, and overall department efficiency.