Ingredient Documentation Specialist

Steuben Foods • Elma, NY

6h • $63,000 - $65,000

About The Position

The Ingredient Documentation Specialist is responsible for gathering and maintaining regulatory, food safety, and quality documentation for ingredients. This position assists with the review, approval, and ongoing monitoring of raw ingredients and suppliers while supporting regulatory and customer compliance requirements. The role requires effective communication with customers, suppliers, internal teams, and management to ensure ingredient documentation is accurate, complete, and maintained appropriately.

Requirements

• Minimum Associate degree, military degree in Technical or Physical Sciences, or related job training.
• 3+ years of experience in the food industry, quality assurance, or laboratory/technician environment preferred.
• Grade 2 Technical Licensing or ability to obtain upon accepting the position.
• Strong written and verbal communication skills, including the ability to facilitate and maintain communication between multiple parties.
• Willingness and ability to learn.
• Strong organizational skills.
• Ability to manage multiple activities and prioritize daily responsibilities.
• Comfortable directly interfacing with customers and certifying bodies, including through remote meetings.
• Proficiency with Microsoft Office.
• Ability to use and learn information management platforms, including document exchange systems.

Nice To Haves

• SAP experience is desirable but not required.

Responsibilities

• Maintain company food safety and quality standards.
• Communicate ingredient documentation requirements to customers and provide regular status updates to customers and internal stakeholders.
• Manage vendor-supplied regulatory documentation within internal databases and organizational systems.
• Establish and maintain customer-specific documentation used to monitor ingredients involved in product production.
• Review documentation and interpret collected information as it relates to regulatory and internal standards.
• Work directly with R&D and customers on new projects throughout the commercialization process.
• Maintain ingredient additions, deletions, and updates to Kosher Schedule A and B and participate in reviews as needed.
• Review and approve ingredients and suppliers based on required documentation.
• Work with suppliers to address identified documentation gaps or concerns through satisfactory resolution.
• Assist in maintaining the Ingredient & Supplier Risk Matrix.
• Support regulatory and customer audits related to ingredients.
• Communicate with vendor contacts regarding ingredient material issues and assist with the submission of material claims when necessary.
• Support plant quality improvement initiatives.
• Serve as a direct backup for Quality Raw Material Technician responsibilities, including overseeing the collection and testing of raw ingredients and related incoming ingredient data.
• Maintain positive and effective working relationships with staff and other areas of the plant.
• Perform duties in compliance with company safety, quality, and efficiency standards.
• Maintain work areas in a clean and sanitary condition.
• Perform other duties as assigned or required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree