Information Specialist

AURA • Maui, HI

13d • $83,072 - $106,927 • Onsite

About The Position

The Information Specialist plays a central role in developing and overseeing the effective organization, accessibility, and long-term preservation of technical and operational information at DKIST. Working across teams, this position will administer and manage document control systems, records retention, and data governance processes to support operations, manage change, and preserve institutional knowledge. This position streamlines the way information is created, stored, accessed, and shared, enabling staff to work more efficiently. This position will report to the Systems Engineer. Special Functions Support staff with management and organization of data in Confluence. Evaluate, audit, and strategically organize team documentation to ensure consistency and findability. Design and implement archiving strategies for historical and legacy documents. Guide and advise teams in structuring their documentation to meet organizational standards. Change management support: provide access to relevant as-builts, hazard analyses, performance analyses, etc. Proficiency with document management systems, such as Google Drive, Dropbox, SolidWorks, and any applicable systems. Oversee document control processes for engineering drawings, safety records, procedures, and configuration-controlled documents. Administer and continuously optimize and enhance information management platforms (e.g., electronic document management systems, collaboration tools, and archives). Expected to take initiative in their professional development by seeking feedback, improving skills, and identifying areas for personal growth. This includes participating in training opportunities and development programs provided by the organization. Contribute to a collaborative, respectful, and productive workplace by maintaining open communication, supporting team efforts, and fostering a sense of belonging within the team. General Functions: Work in accordance with applicable safety standards. Ensure safety of operations in areas under purview. Report any unsafe conditions and practices. All AURA employees are responsible for the proper management and control of all AURA property within their work area, whether assigned to them or someone else. This responsibility includes reporting any known missing, stolen, or non-working property in their work area to their supervisor or the AURA Property Officer. For detailed information on proper custodial care of government property, refer to the AURA Employee Handbook at http://hr.aura-astronomy.org/?q=handbook . Responsible for ensuring compliance with government award terms and conditions assigned to this position or subordinates of this position as defined in the Vela Award Management system, https://cas.aura-astronomy.org/Awards . Other Functions: Other duties as assigned.

Requirements

• Bachelor’s degree or completion of accredited military schools, in a STEM field, data management, information management, or other relevant area. Relevant experience may be considered in lieu of education.
• Proactive self-starter with demonstrated independent decision-making skills.
• Excellent attention to detail and strategic problem-solving abilities.
• Demonstrated ability to learn how to use new software tools.
• Computer proficiency, specifically with documents and database management systems.
• Ability to speak and write effectively, including preparation of how-to guides for staff members.
• Ability to thrive in a culturally diverse team environment.
• Willingness to actively participate in team safety meetings and adhere to (and advocate for) safety procedures and protocols.
• Sensitive to and respectful of cultural and environmental issues.

Nice To Haves

• 2+ years experience working to support knowledge or information management.
• Experience with the Atlassian products Jira and Confluence.
• Experience working in a technical observatory setting.
• Information management, Librarian, excellent organizational skills, strong communication skills, ability to work with diverse teams.

Responsibilities

• Support staff with management and organization of data in Confluence.
• Evaluate, audit, and strategically organize team documentation to ensure consistency and findability.
• Design and implement archiving strategies for historical and legacy documents.
• Guide and advise teams in structuring their documentation to meet organizational standards.
• Change management support: provide access to relevant as-builts, hazard analyses, performance analyses, etc.
• Oversee document control processes for engineering drawings, safety records, procedures, and configuration-controlled documents.
• Administer and continuously optimize and enhance information management platforms (e.g., electronic document management systems, collaboration tools, and archives).
• Expected to take initiative in their professional development by seeking feedback, improving skills, and identifying areas for personal growth. This includes participating in training opportunities and development programs provided by the organization.
• Contribute to a collaborative, respectful, and productive workplace by maintaining open communication, supporting team efforts, and fostering a sense of belonging within the team.
• Work in accordance with applicable safety standards.
• Ensure safety of operations in areas under purview.
• Report any unsafe conditions and practices.
• Responsible for ensuring compliance with government award terms and conditions assigned to this position or subordinates of this position as defined in the Vela Award Management system
• Other duties as assigned.

Benefits

• AURA offers an excellent benefits package including paid time off and retirement plan contributions, competitive salary commensurate with experience, and a very attractive work environment.
• Details on benefits can be found at https://hr.aura-astronomy.org/benefits-by-location/

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level