Information Management Analyst III

INTERACTIVE CAD SERVICES•Houston, TX

2d•Onsite

About The Position

This role serves as a SharePoint Information Coordinator & Data Analyst, responsible for administering SharePoint libraries, maintaining project documentation, and ensuring compliance with records management requirements. The position involves coordinating document control deliverables, driving data migration readiness, and transforming data into actionable insights. The analyst will also use SAP and Livelink to manage project information and support lessons-learned initiatives. Key responsibilities include leading training, providing technical support, and developing document management procedures. The role requires strong organizational skills, accuracy, and the ability to manage competing priorities in a dynamic environment.

Requirements

Associate degree or higher
5 or more years of experience in a business environment related to data analytics, active directory experience, folder permission, records management such as record storage, filing and retrieval.
Proficient in Microsoft Office Suite applications (Word, Excel, Outlook, SharePoint)
Excellent interpersonal, verbal, and written skills
Strong initiative with the ability to work independently as well as with a diverse, complex, and broad project team.
Proficient operating as a SharePoint Administrator.
3 or more years working in the energy industry and/or construction.

Nice To Haves

Experience with various proprietary Electronic Document Control and computing systems.
Proficient in SAP
Knowledgeable in Livelink
Bachelor’s degree or higher
Specific knowledge and experience in the document control process and file management

Responsibilities

Administer SharePoint libraries, metadata, file structures, permissions, access rights, and internal/external project sites.
Maintain and audit project documentation, engineering records, final turnover files, and closeout packages in accordance with Government and Company and Records Management requirements.
Apply company rules for data retention, archiving, and deletion to ensure legal and regulatory compliance.
Coordinate document-control deliverables with Project Managers, Information Management, engineering firms, contractors, and Operations across a large quantity of projects.
Drive early identification, data cleansing, validation, and data migration readiness for SharePoint, and shared drives.
Transform data into meaningful metrics and actionable insights to help the business track performance and make smarter choices.
Use SAP and Livelink to locate project information and archive files; support lessons-learned data management.
Lead SharePoint and documentation training; provide technical support for document management, access, permissions, collaboration, and file organization.
Develop and improve document-management procedures, workflows, naming conventions, checklists, job aids, training materials, and closeout processes.
Provide stakeholders with responsive technical support and clear communication throughout the document and data lifecycle.
Communicate daily through meetings, email, Teams, training, clarification requests, status reports, and customer support.
Maintain accuracy, security, compliance, and timely delivery while managing competing priorities and changing requirements for Company sensitive information.
Adapt project plans and tasks to changes, demonstrating flexibility and comfort with ambiguity.