Information Governance Analyst

Latham & Watkins LLP • Houston, TX

21h • $80,000 - $90,000 • Hybrid

About The Position

The Information Governance Analyst is an integral part of Latham’s Information Governance team. This role will be responsible for coordinating one or more primary functions of the Information Governance team, including file management, both physical and electronic, file intake, file releases, destruction requests, data access requests, case room management, and records retention, while communicating regularly with attorneys and paralegals to ascertain the status of projects, developing methods for determining when files are inactive, and handling file movement and processing issues so that only active records are stored in primary on-site space. This role will be located in our Houston office. Please note that this role requires in-office presence Monday through Friday for the first six months, and will then be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Requirements

• Extensive knowledge of information governance, data security and privacy principles, best practices, and procedures.
• Thorough knowledge of the physical and electronic resources of the department and firm, and the ability to understand and articulate the role of effective space management in the overall administration of the office.
• Well-developed and professional interpersonal skills, with the ability to effectively interface with attorneys, management, support staff, clients, and outside contacts.
• A Bachelor’s degree or equivalent; a minimum of four (4) years’ relevant information governance or records experience may be considered in lieu of a degree.
• A minimum of three (3) years’ relevant information governance or records experience, preferably in a law firm Information Governance or Records Department.
• Experience in other law firm positions having significant document organizational responsibilities may be considered in lieu of directly related information governance or records experience.

Responsibilities

• Coordinating one or more primary functions of the Information Governance team, including file management, both physical and electronic, file intake, file releases, destruction requests, data access requests, case room management, and records retention.
• Communicating regularly with attorneys and paralegals to ascertain the status of projects.
• Developing methods for determining when files are inactive.
• Handling file movement and processing issues so that only active records are stored in primary on-site space.
• Assisting with physical file management, including locating and responding to requests for files, ensuring the records management system is up to date and accurate, coordinating and/or performing some or all box archiving and offsite storage procedures.
• Providing space coordination, organizing and classifying large document collections in the central filing area, case rooms, file cabinets, offsite storage facilities, or wherever records may be found.
• Developing, maintaining, and coordinating appropriate inventory systems to track persons responsible for the files, room usage, file status, location, and other factors related to effective space management and Information Governance Operations oversight.
• Assisting with basic and complex reviews and administrative tasks related to file releases, data access requests, and destructions.
• Reviewing and preparing files for release to departing attorneys and other firms, using Windows share volumes, iManage, Outlook, and litigation support databases, while correctly implementing firm procedures for the review and disposition of firm-owned material.
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains.

Benefits

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year
• A PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level