In-Idoa Event Set Up Crew

Smart IMS•Indianapolis, IN

12h•Onsite

About The Position

The equipment crew member is responsible for performing tasks as scheduled or directed to assure that the 33 conference rooms and the Statehouse have the required furniture and equipment arranged and set up as requested. This role involves knowledge and leading the set-up of specialized sound, audio, visual, and live streaming equipment. The position requires troubleshooting issues with sound and audio equipment, using creative thinking to solve problems with limited resources, and assessing event locations for needed equipment. The crew member will gather necessary equipment, prepare the space, ensure rooms are presentable by cleaning, and handle Statehouse events efficiently and with awareness of the location. Resetting event spaces within the required timeframe, especially during Legislative Session, is also a key responsibility. Work is carried out with specific written and verbal instructions, following standardized practices. The role may involve leading other staff in the absence of supervision and cleaning carpets using a commercial grade floor scrubber.

Requirements

Practical knowledge of all audio, video, and sound equipment, along with commercial grade cleaning equipment used for Statehouse & Conference Center events and upkeep.
Ability to complete manual tasks which involve constant standing, walking, lifting, bending, twisting, and stooping.
Must be able to follow specific instructions, orally and in writing, and work independently with minimal supervision.
Must possess outstanding customer service skills.
Knowledge of the equipment and furniture used in the conference center and Statehouse for the purpose of setting up, breaking down, and changing over for events.
Ability to understand and interpret the reservation forms used for the Conference Center and the Statehouse events and the language used when describing how a room/area is to be set up for an event/meeting.
Must be able to trouble shoot equipment failures at a moment’s notice.
Understanding of sound equipment, mixers, microphones, speakers, and cabling, with the proficiency to set up monitors and tie into sound systems.
Effectively communicate and collaborate with co-workers, other state agencies, and the public as required for set up and equipment needs.
Must be able to work weekends, with minimal notice, schedule is event based.
Sole point of contact during weekend events.
HIGH SCHOOL DIPLOMA OR EQUIVALENT
6 Months experience transporting and moving of furniture and equipment in conference rooms.
0 experience in effective planning, organizing, and prioritizing of work if necessary.

Nice To Haves

Excellent oral communication skills.

Responsibilities

Perform tasks as scheduled or directed to assure that conference rooms and the Statehouse have the required furniture and equipment arranged and set up as requested.
Lead the set-up of specialized sound, audio, visual, and live streaming equipment, including sound mixers, monitors, DVD players, mult box, and podium equipment.
Troubleshoot issues with sound and audio equipment provided by the State, along with customers' required equipment, and make necessary repairs for full functionality.
Use creative thinking and quickly react to solve problems with limited resources.
Review worksheets, organize a timeline, and plan the set up for rooms and Statehouse activities.
Assess conference rooms and Statehouse event locations for needed equipment, gather necessary equipment, and prepare the space.
Ensure doors are unlocked, lights are on, and blinds are open at full length.
Transport all unnecessary equipment and furniture to the storeroom.
Set up all essential equipment and furniture as requested.
Ensure conference room or meeting area is presentable by cleaning, vacuuming, dusting, and removing trash as necessary.
Handle Statehouse events efficiently and with an awareness of your location.
Ensure all Statehouse event space is presentable by removing customer’s trash and cleaning up catering debris.
Reset Statehouse event space as required within the required timeframe, especially during Legislative Session.
Work with specific written and verbal instructions and follow standardized/established practices in performing duties.
Assume role of leading other staff in the absence of supervision.
Clean carpets as scheduled / as needed using a commercial grade floor scrubber.
Supervise and assist Project Search interns on assigned projects.
Serve as a group leader and facilitate training efforts for new staff members.
Assist Supervisor in maintaining inventory of supplies, performing a physical count and tracking of items on a daily basis.