Import Account Executive 2nd Shift

Imperative Logistics•Laredo, TX

6d•Onsite

About The Position

Responsible for the account as it pertains to the importation of the goods. The accounts are handled cradle to grave, from customs clearance to invoicing each shipment. Maintain and develop a positive relationship with assigned accounts through pro-active communication and providing timely and accurate information. Compile and prepare commercial regulatory document(s) for entry processing. Help create Customs forms and obtain Customs release of shipments. Coordinate and confirm release and delivery of all cargo. This job description reflects the current assignment of essential functions and is not meant to be all-inclusive. Duties and responsibilities may be assigned or reassigned to this job at any time and may be modified to reasonably accommodate an individual with a disability or for other reasons.

Requirements

At least one year of related experience and/or training is preferred; however, candidates with relevant experience will also be considered.
Excellent verbal and communication skills.
The ability to communicate in English and Spanish clearly and effectively, both orally and in writing.
Experience with word processing, spreadsheets, windows, email and other pc software.
Willingness to learn and develop the industry sills.
Attention to detail.
Knowledge of part numbers and part usage and understand applications for use.
Ability to read and interpret documents such as procedure manuals.
Ability to take and follow directions from supervisor.
Ability to perform other duties as assigned.
Ability to follow all rules of telephone courtesy in all telephone communications.
Ability to maintain good planning and organizational skills.
Ability to use computer hardware, various software programs and technologies, including word processing and spreadsheet programs.
Ability to maintain a good and positive working relationship with all co-workers and other contacts.
Required to comply with all policies and procedures.

Nice To Haves

High school diploma or G.E.D. preferred but not required.
A bachelor’s degree is preferred, but candidates with equivalent professional work experience, particularly in customer service, will be considered.
Brokerage License will be preferred.

Responsibilities

Deliver Exceptional Customer Service
Pre-entry requirements
Receive shipment notification
Verify all charges due by revising the commercial invoice.
Surrender docs and payment to obtain freight release
Review documents and prioritize
Create entry/entry summary/Inbound
Submit required docs to customs
Assure documents in Mexico are prepared
Work with carrier to assure clearance of shipment
Prepare work orders to distribution department
Prepare Bill of Ladings
Support the operations where needed
Prepare post-entry documents
Prepare file for billing
Ensure customer profiles are updated and current for assigned accounts
CUSTOMS: Before customs clearance. Secure the necessary documents from the shipper. Prepare the necessary documents required for the importation of the goods. Entries may require canceling an inbound with a 7501, issue an inbound or issue a 3461/7501 or any document as required by CBP. Provide necessary documents to the different government agencies as requested. Coordinate with Mexican broker and with the transfer company the customs clearance. Timely reporting of any discrepancies such as non-arrivals. Assure that entries, entry summaries, and/or inbounds have been filed timely with no errors. Scan the pertinent documents of the entry.
After customs clearance. Process the entry summary between 24-48 hours after customs clearance. Provide any information as set forth in the customer’s contract. Track the shipments/entries for customs clearance and/or to delivery in the US side. It can be to a local carrier yard and/or to destination. Timely reporting of any discrepancies such as non-arrival. Assure that entries, entry summaries, and/or inbounds have been filed timely with no errors. Scan the pertinent documents of the entry.
DISTRIBUTION: Before entering the warehouse. Prepare the work order with instructions as required.
LOGISTICS: Prepare a bill of lading for the delivery of the goods if necessary and with special instructions or attaching copies of documents as agreed upon with the customer.
ACCOUNTING: Invoice the entry between 24-48 hours after customs clearance. Make sure fees invoiced are all applicable and/or include fees for services provided that is not included in the schedule of fees as forth in the customer’s contract. Make sure all services are invoiced in the original invoice. Avoid additional invoices as some customers do not allow additional invoices. Pass the file immediately to continue the flow of the file. Mailing the invoice timely is the most vital step. Customs – prepare and issue documents and transmit accurate information to CBP. Distribution – filling orders and keeping inventory. Logistics – prepare and issue documents for the delivery of the goods if applicable. Accounting – invoice the services provided accurately.