Implant Materials Specialist

University of Washington Medical Center•Seattle, WA

10d•$32 - $47•Onsite

About The Position

The UW Medical Center – Montlake Operating Rooms have an outstanding opportunity for a Implant Coordinator (Implant Materials Specialist) within the OR Implant Rooms. This position entails daily use of the electronic materials management system (Workday), tissue tracking software (TrackCore), product recalls application (RASMAS), EPIC dashboards and reporting, vendor-owned set management software (Settrax), MS Word, MS Excel, and various network share drives. This position requires a high degree of surgical implant knowledge regarding their usage, application in surgery, tracking, and how they are stored, teamwork, process improvement, fiscal responsibility, and customer service skills. It is also necessary to be highly detail oriented to be successful in this job.

Requirements

High School or equivalent AND two years of relevant experience in a surgical setting, including surgical products, equipment, and procedures.
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Nice To Haves

Demonstrated ability to use EPIC, HEMM, eProcessing, TrackCore, Settrax, RASMAS, Microsoft Office
Knowledge of medical and surgical terminology.
Working knowledge of surgery department’s overall daily operational processes, surgical procedures, and in-depth surgery product knowledge. Ability to decipher and interpret the surgical schedule, identify related surgical products, and purchase necessary medical supplies.
Knowledge of current regulatory standards related to tissue management including, but not limited to, The Joint Commission and the FDA.

Responsibilities

Coordinate implants and related supplies needed for surgery with surgeons, vendors, nurses, and PCCs using EPIC, email, and Settrax. Understand internal implant approval process and coordinate accordingly.
Review OR schedule to confirm and anticipate need of implants and related supplies required for surgery. Resolve usage conflict with appropriate resource.
Receive, distribute, and prepare implants and related supplies for surgery.
Check all items for expiration dates before hand-off to OR.
Use in-depth product knowledge to clarify needs and determine product availability from vendors and assists the OR Buyers. When applicable, relay information about product substitutions to surgeons and RN3s.
Troubleshoot problems regarding availability of implants and related supplies. Work with RN3s to identify substitute for backordered products. Inform surgeons and RN3s of implant unavailability.
Replenish implant trays after surgery and forward them CSPD for sterilization. Borrow implants and supplies from other medical centers as needed. Lend implants and supplies to other hospitals and tracks return to NWH. Perform immediate use steam sterilization as needed.
Review and reconcile documented usage in EPIC to reorder products and submit Bill-Only requisitions for per-case usage and maintain good record keeping of submitted requisitions and PO requests.