Implant Coordinator

UCSF•San Francisco, CA

20h•Onsite

About The Position

The PERIOP Implant Coordinator at Bayfront OR will be part of the team of implant coordinators at Moffitt-Long OR, Mount Zion OR, Mission Bay OR, Stanyan OR, Hyde OR, BCHO OR, BCHWCOR. They are responsible for coordinating, ordering, and tracking all owned and consigned implants (non-tissue and tissue) required for surgery. Establishes and maintains acceptable inventory levels of owned and consigned implants and arranges for loaner implants and instruments when indicated by patient care requirements according to standard departmental inventory management practices to meet the needs of the surgical patient. Follows departmental business practices by securing inventory, replenishing owned and consignment inventory through PMM inventory manager, matching implant usage with patient charge forms and inventory issues to confirm that patient billing has occurred. Responsible for “on call” coverage with other Implant Coordinators. Works with the clinical service coordinators and reviews the Surgical Schedule in advance to anticipate the need for implants and loaned instruments. Receives and identifies loaned instruments and implants, and accounts for their usage, charging, documentation and ensures vendor payment according to the departmental “bill only” practice. Follows UCSF policy for the introduction of new products and utilizes Rapid Cycle approval when necessary. This position works collaboratively with the Patient Care Mangers, Clinical Service Coordinators, and makes operates under the direction of the Implant Patient Care Manager. All patient care team members are responsible to meet patient needs, demonstrate willingness to learn new skills, and foster a harmonious work environment in which high quality patient care and customer service is consistently provided. Team members promote a cooperative working relationship with each other, physicians, other disciplines and the public by facilitating and enhancing communication, displaying honesty and respect, displaying sensitivity to cultural differences, and expressing and accepting feedback in a professional manner. Works on complex procurement assignments where analysis of situations or data requires a review of operating room schedules and surgeon requests. Has authority to make purchase requisitions within broadly defined dollar limit. Exercises judgment to determine most effective methodology to acquire requested implants, including tissue. Normally receives little instruction on day-to-day work, with general direction provided on implant requisition assignments that are more complex or unique in nature. Uses skills as a seasoned, experienced professional with a full understanding of Joint Commission requirements in tissue procurement and documentation, and organizational policies and procedures to resolve a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Requirements

Experience in inventory management.
Familiarity with PMM inventory manager.
Understanding of departmental business practices.
Knowledge of "bill only" practice.
Familiarity with UCSF policy for new product introduction.
Ability to utilize Rapid Cycle approval.
Experience working collaboratively with Patient Care Managers and Clinical Service Coordinators.
Experience working under the direction of an Implant Patient Care Manager.
Ability to meet patient needs.
Willingness to learn new skills.
Ability to foster a harmonious work environment.
Ability to provide high quality patient care and customer service.
Ability to promote a cooperative working relationship with colleagues, physicians, other disciplines, and the public.
Ability to facilitate and enhance communication.
Ability to display honesty and respect.
Ability to display sensitivity to cultural differences.
Ability to express and accept feedback in a professional manner.
Experience working on complex procurement assignments.
Ability to review operating room schedules and surgeon requests.
Ability to make purchase requisitions within broadly defined dollar limits.
Experience as a seasoned, experienced professional.
Full understanding of Joint Commission requirements in tissue procurement and documentation.
Understanding of organizational policies and procedures.

Nice To Haves

Experience with tissue procurement and documentation.

Responsibilities

Coordinating, ordering, and tracking all owned and consigned implants (non-tissue and tissue) required for surgery.
Establishes and maintains acceptable inventory levels of owned and consigned implants.
Arranges for loaner implants and instruments when indicated by patient care requirements.
Secures inventory, replenishes owned and consignment inventory through PMM inventory manager.
Matches implant usage with patient charge forms and inventory issues to confirm that patient billing has occurred.
Responsible for “on call” coverage with other Implant Coordinators.
Works with the clinical service coordinators and reviews the Surgical Schedule in advance to anticipate the need for implants and loaned instruments.
Receives and identifies loaned instruments and implants, and accounts for their usage, charging, documentation and ensures vendor payment according to the departmental “bill only” practice.
Follows UCSF policy for the introduction of new products and utilizes Rapid Cycle approval when necessary.
Works on complex procurement assignments where analysis of situations or data requires a review of operating room schedules and surgeon requests.
Has authority to make purchase requisitions within broadly defined dollar limit.
Exercises judgment to determine most effective methodology to acquire requested implants, including tissue.
Uses skills as a seasoned, experienced professional with a full understanding of Joint Commission requirements in tissue procurement and documentation, and organizational policies and procedures to resolve a wide range of issues.
Demonstrates good judgment in selecting methods and techniques for obtaining solutions.