Immigration Specialist | Human Resources

Rockefeller University•New York, NY

About The Position

The Human Resources team at The Rockefeller University handles academic appointments, talent management, employee wellness and benefits, administration and explanation of policies and procedures, affirmative action, employee relations, and immigration. Encouraging employee questions and comments, our team strives to professionally serve our scientific community, offering information on complex immigration updates and general support for all University employee matters. Reporting to the Manager of Immigration, the Immigration Specialist interfaces with the institution’s academic and administrative populations.

Requirements

Must possess a Bachelor’s degree in Human Resources, Business Administration, Legal Studies, or a related field.
At least three (3) years of employment-based immigration, preferably in an HR or legal environment
Strong knowledge of U.S. immigration laws and procedures (experience with global immigration is a plus).
Experience working with immigration case management systems and HRIS platforms is required.
Excellent organizational skills and attention to detail.
Strong communication and interpersonal skills, with the ability to work with diverse populations.
Ability to manage multiple cases and deadlines in a fast-paced environment.
High level of discretion and confidentiality.
High proficiency with Microsoft Office and similar applications.

Nice To Haves

Advanced degree preferred.
The ideal candidate must be organized, detail-oriented, able to prioritize, and work independently.
Exceptional analytical, interpersonal, and communication skills are necessary.
Must be comfortable in a multicultural, multilingual international community.
Must be passionate about building connections and networking.
Efficient and effective work, while maintaining attention to detail, is required.
Collaborate with humility and emotional maturity within a team dynamic and act with a sense of urgency, accountability, and ownership of responsibilities.

Responsibilities

Partners with all members of an international population, including maintaining constant communication with new hires regarding visa documents.
Assembles documentation, prepares, and files employment-based non-immigrant visa petitions. Ensures timely and accurate completion of all paperwork; compiles required legal documentation, advises visa holders; serves as an Alternate Responsible Officer for the J-1 visa program and Designated School Official for the F-1 visa program; reviews immigration procedures and legal status of foreign employees.
Oversees case management of H-1B, TN, O-1, and E-3 visa holders. Oversees maintenance of Public Access files and assists with the University’s I-9s.
Stays up to date on changes in immigration laws and proactively communicates impacts to stakeholders, ensuring University compliance.
Serves as a secondary point of contact for employees requiring immigration assistance.
Addresses immigration concerns and questions and responds to inquiries with empathy and professionalism.
Provides advice and guidance, as well as ongoing education and training to the university administrative community on office processes that are in line with immigration regulations pertaining to work permits, visa renewals, and permanent residency sponsorship for foreign nationals.
Supports Data Management and Reporting; Prepares regular reports and analysis to track immigration metrics and provide insights to HR leadership.
Assists with policy development and process improvements related to immigration programs.
Supports New Hire Orientation and Front Desk activities.
Additional duties and special projects as assigned.