Immigration Paralegal Assistant

WFB Perkins Coie LLP•Seattle, WA

3d•Onsite

About The Position

Under supervision, assist paralegals, lawyers, and clients with a variety of entry-level paralegal duties. Maintain positive contact with clients and observe confidentiality. This role involves assisting with filings with U.S. Citizenship and Immigration Services (USCIS), U.S. Customs and Border Protection (CBP), U.S. Department of Labor (DOL), and U.S. Department of State (DOS). The assistant will assemble complex immigration petitions, prepare them for submission, and assemble Public Access Files. Responsibilities include conducting factual research and analysis, maintaining electronic and hard copy records, preparing draft correspondence, and preparing letters transmitting USCIS and DOL notices. The role requires taking ownership of USCIS and DOL notices, tracking case information in docket, WIP log, and/or case management software, and updating/distributing notices to the team. Running reports using case management software for tracking case expiration deadlines, extensions, and other filings is also a key duty. Maintaining positive contact with attorneys and paralegals, observing client confidentiality, and providing excellent client service are essential. The position requires being present at work during regularly scheduled hours and as needed, consistent with firm attendance expectations.

Requirements

High school diploma
Minimum of one year of related experience as a paralegal assistant or in a legal administrative support role in a relevant field.
Attention to detail a must.
Ability to establish effective working relationships with firm lawyers and staff, client personnel, and other professionals.
Ability to handle multiple assignments, work well under pressure, and have flexibility to assist team in meeting client demands on accelerated schedules.

Nice To Haves

Associate or bachelor’s degree preferred.
Paralegal Certificate a plus.
Familiarity with commonly used programs such as Outlook, Excel, and OneNote a plus.

Responsibilities

Assist with filings with U.S. Citizenship and Immigration Services (USCIS), U.S. Customs and Border Protection (CBP), U.S. Department of Labor (DOL), and U.S. Department of State (DOS).
Assemble complex immigration petitions and ready them for submission.
Assemble Public Access Files.
Conduct factual research and analysis.
Create and maintain up-to-date electronic and hard copy records.
Prepare initial draft correspondence to clients and agencies.
Prepare letters transmitting USCIS and DOL notices.
Take ownership of USCIS and DOL notices, and track and log case information into the appropriate docket, WIP log, and/or case management software.
Update and distribute notices to the team.
Run reports using case management software for team tracking case expiration deadlines, need for extensions, and/or other filings.
Maintain positive contact with attorneys and paralegals and observe confidentiality of client matters.
Provide excellent client service.
Perform other duties as assigned.
Be present at work during regularly scheduled working hours and as needed in the position, consistent with the firm’s attendance expectations.