Immigration and Compliance Specialist

TIAA • Charlotte, NC

22h • Hybrid

About The Position

This is a Non-Employee Contingent Worker Role providing services for TIAA’s family of companies and will be employed by TIAA's preferred 3rd Party Supplier. As a Non-Employee CW, perform a variety of moderately complex business planning, support, and project-related duties. Demonstrates an exceptional standard of quality and holds themselves accountable to achieving excellent results. This role will sit onsite, likely in a hybrid capacity, at the location(s) listed in this posting. The anticipated term of this engagement will be 6 months. This term could be extended based on company business needs. The Process and Controls job ensures the reliability and effectiveness of internal financial processes and controls across the company. This job supervises professional level employees and is responsible for approving the testing of financial records, processes and systems as well as the auditing of the recording of transactions. This job sets goals and objectives for business unit control team members and ensures that policies and procedures are understood and followed by direct reports. Key Responsibilities and Duties Supervises the identification, evaluation and testing of financial records, processes, and systems. Approves the auditing of recording of transactions and compliance with applicable laws, agreements, and policies. Approves and presents reports of findings and recommendations to management to ensure compliance with internal financial controls across the company. Leads cross-functional implementation of compliance programs including analysis of transaction-level risks in operational areas. Evaluates reporting policies and procedures currently in place within the organization to identify gaps and weaknesses in complying with internal financial controls programs. Oversees the compilation of various state and federal regulatory agency filings and coordinates quarterly and annual statement mailings. Coordinates processes to document and communicates new or revised policies, procedures, processes and related documents to appropriate team members and/or business units. Manages performance of team through regular, timely feedback as well as the formal performance review process to ensure delivery of exceptional business unit controls projects and engagement, motivation, and development of team. Educational Requirements University (Degree) Preferred Work Experience 5+ Years Required; 7+ Years Preferred Physical Requirements Physical Requirements: Sedentary Work Career Level 8PL The Immigration Director role provides input on the design, implementation and administration of immigration and other HR compliance programs, policies, and procedures in accordance with the organization’s strategy. This role will collaborate with HR business partners, Legal and external immigration counsel to provide efficient experience to associates with employment-based visas. This role will also provide support for other HR compliance programs and/or processes. Job Description Key Responsibilities and Duties: Responsible for case coordination, document collection, process tracking, and maintaining immigration compliance documentation. Coordinates employment-based immigration cases including, but not limited to, H-1B, L-1, TN, and permanent residency processes. Serve as a liaison between employees, HR partners, hiring managers, and external immigration counsel. Ensures accurate tracking and monitoring of immigration case progress to ensure deadlines are met. Collect and review employee documentation required for visa petitions. Support maintenance of Public Access Files (PAFs) and other compliance documentation as required. Collaborates with internal Legal team to monitor legislative updates and changes to state and federal laws to ensure organizational compliance and to assess any impacts on the organization’s policies and practices. Respond to employee inquiries regarding immigration processes and timelines. Provide general guidance (non-Legal) on immigration procedures and company policies. Assist with immigration reporting and data requests from HR leadership. Support immigration program audits and documentation reviews. Identifies opportunities to improve immigration processes and workflows. Provides leadership and/or consultation on other HR special projects and/or initiatives.

Requirements

• 5+ Years Required
• University (Degree) Preferred
• 5+ years of supporting immigration programs
• Experience working with immigration law firms or HR immigration programs.
• Strong organizational and project coordination skills.
• Excellent attention to detail and ability to manage multiple deadlines.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint).
• Strong verbal and written communication and presentation skills.
• Ability to effectively deliver solutions in a fast-paced environment and prioritize workload.

Nice To Haves

• 7+ Years Preferred

Responsibilities

• Supervises the identification, evaluation and testing of financial records, processes, and systems.
• Approves the auditing of recording of transactions and compliance with applicable laws, agreements, and policies.
• Approves and presents reports of findings and recommendations to management to ensure compliance with internal financial controls across the company.
• Leads cross-functional implementation of compliance programs including analysis of transaction-level risks in operational areas.
• Evaluates reporting policies and procedures currently in place within the organization to identify gaps and weaknesses in complying with internal financial controls programs.
• Oversees the compilation of various state and federal regulatory agency filings and coordinates quarterly and annual statement mailings.
• Coordinates processes to document and communicates new or revised policies, procedures, processes and related documents to appropriate team members and/or business units.
• Manages performance of team through regular, timely feedback as well as the formal performance review process to ensure delivery of exceptional business unit controls projects and engagement, motivation, and development of team.
• Responsible for case coordination, document collection, process tracking, and maintaining immigration compliance documentation.
• Coordinates employment-based immigration cases including, but not limited to, H-1B, L-1, TN, and permanent residency processes.
• Serve as a liaison between employees, HR partners, hiring managers, and external immigration counsel.
• Ensures accurate tracking and monitoring of immigration case progress to ensure deadlines are met.
• Collect and review employee documentation required for visa petitions.
• Support maintenance of Public Access Files (PAFs) and other compliance documentation as required.
• Collaborates with internal Legal team to monitor legislative updates and changes to state and federal laws to ensure organizational compliance and to assess any impacts on the organization’s policies and practices.
• Respond to employee inquiries regarding immigration processes and timelines.
• Provide general guidance (non-Legal) on immigration procedures and company policies.
• Assist with immigration reporting and data requests from HR leadership.
• Support immigration program audits and documentation reviews.
• Identifies opportunities to improve immigration processes and workflows.
• Provides leadership and/or consultation on other HR special projects and/or initiatives.

Benefits

• We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree