IMLS Grants Management Support

Grey Street Consulting.•Washington, DC

13h•Remote

About The Position

Grey Street Consulting, LLC (Grey Street), a leading small business provider of operational support services to Federal civilian and defense agencies, is seeking to hire a Grants Management Support to support our prospective client within the Institute of Museum and Library Services. IMLS is located in Washington, DC and this position is to be performed remotely. This position is contingent upon award. The Contractor shall provide administrative grants management support to IMLS for all phases of the grant lifecycle. Work shall be performed within eGMS and consistent with applicable laws, regulations, IMLS procedural guidance, and federal grants management standards. The Contractor shall provide technical, analytical, and administrative support but shall not perform inherently governmental functions. The Contractor shall perform tasks that support the entire grant lifecycle, including: Pre-Award Support, Award Processing Support, Post-Award Monitoring Support, Administrative Change Request Support, eGMS Data Management and Analysis, and Grants to States Reporting and Five-year Cycle Support.

Requirements

At least two years of experience processing applications and monitoring grant awards for a federal government agency pursuant to 2 CFR 200.
Familiarity with museum and/or library functions based on the grant program assigned (e.g., demonstrated museum administration expertise for museum support, MLS or library program experience for library support, tribal eligibility expertise and familiarity with tribal governance requirements for native support).
Detail-oriented and able to work independently following initial orientation to the work.
Experience in being trained and working remotely.
Ability to adhere to deadlines, and plan and process work accurately.
Knowledge of grant making in government organizations.
Ability to understand agency policies, procedures, guidelines, and regulations, and follow IMLS instructions.
Excellent proficiency in written and spoken English.
Experience in communicating in writing and verbally about data-oriented issues.
At contract award through first three months: At least 6 months of experience using eGMS.
After first three months of contract performance: Experience with an electronic grant management system, plus completion of eGMS training.
Highly proficient in Microsoft Office 360 including OneDrive, Excel, and Teams.
Highly proficient in Adobe Acrobat Pro.
Experience and comfort in working with complex proprietary relational databases.
Excellent data entry skills.
Able to handle and manipulate Adobe PDFs.
Operate a PC and phone in an office environment.
Perform some bending, light lifting, and carrying of equipment may be required.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected Veteran status.

Nice To Haves

Bachelor’s degree preferred in museum studies, library studies, and/or in a discipline relating to the arts, the humanities, or the sciences.

Responsibilities

Conduct administrative completeness checks for applications.
Prepare draft eligibility analyses (final determinations by federal staff).
Enter and validate application data within eGMS.
Review required documentation (e.g., strategic plans, attachments, budgets).
Recommend potential peer reviewers and assemble draft panel configurations.
Set up panels in eGMS with reviewers and applications.
Troubleshoot reviewer issues, including by phone and e-mail.
Prepare panel support materials.
Use OMS First Check and Final Check tools to offer eligibility, completeness, and budget analyses.
Draft project descriptions.
Prepare and manipulate files for upload.
Prepare data and visualizations for decision making.
Prepare funding recommendation spreadsheets.
Conduct pre-award budget checks.
Review all assigned performance reports (interim and final) and document administrative findings.
Identify issues, risks, or non compliance indicators; prepare draft recommendations for federal review.
Prepare administrative correspondence templates for grantee outreach.
Track grantee reporting compliance and conduct outreach on overdue submissions.
Maintain a monitoring log documenting issues identified, status, and supporting actions.
Review and process administrative personnel change requests.
Enter, update, and validate structured data fields in eGMS.
Identify data anomalies and recommend corrections.
Prepare datasets and reports as requested for internal tracking.
Log received reports, evaluations, and plans in tracking spreadsheets.
Update report statuses and upload related material in eGMS.
Prepare evaluations and plans for 508-compliant web posting.