Imaging Technician

Union County Ohio•Marysville, OH

1d•Onsite

About The Position

Join the Records Center & Archives Department and play a key role in preserving and modernizing access to county records. This position supports the daily workflow of imaging and digitization services that keep government information accurate, accessible, and secure for current and future use. Under general supervision, you will assist with all aspects of document digitization, including preparing records for scanning, indexing and importing electronic files, operating scanning equipment and software, and performing detailed quality assurance to ensure accuracy and consistency. You will also track projects and help maintain organized, reliable digital archives that support county operations and public access. The ideal candidate is detail-oriented, tech-comfortable, and highly organized, with strong focus and consistency in repetitive, quality-driven work. Success in this role requires patience, accuracy, dependability, and the ability to follow established procedures while managing multiple ongoing projects. If you take pride in precision work and enjoy helping transform paper records into accessible digital resources, this is an excellent opportunity to contribute to meaningful public service.

Requirements

Associate’s degree in related field, or high school diploma and/or three to six months related experience and/or training; or equivalent combination of education and experience.
Technical knowledge of imaging and scanning.
Proficiency in Microsoft Word, Excel and other related software.
Ability to work independently in a quiet, secluded office environment.
Must be able to stay focused while performing repetitive tasks.
Must possess excellent organizational skills and attention to detail.
Must be self-motivated and able to stay on task.
Must be able to work well independently.
Must be capable of passing a comprehensive pre-employment background investigation.
Must possess a valid Ohio driver's license and maintain insurability under the County's vehicle insurance policy.
Ability to understand a system of procedures.
Ability to interpret a variety of detailed instructions in written, oral, picture, or schedule form.
Ability to arrange items in numerical, alphabetical, and subject order.
Ability to deal with a variety of variables in a somewhat unfamiliar context.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to maintain confidentiality of information.
Ability to communicate effectively in oral and written form.
Ability to copy material accurately.
Ability to correct grammatical and spelling errors.
Ability to develop and maintain effective working relationships with associates, supervisors, and general public.
Ability to maintain complete and accurate records.
Ability to operate computer, digital scanner.
Ability to gather, collate and analyze data.
Ability to prepare meaningful, concise and accurate reports.
Ability to use proper research methods in gathering information.

Nice To Haves

Ability to obtain Hyland OnBase Certification.

Responsibilities

Scans, digitizes, indexes records and files, and performs data entry as directed by the Director.
Operates Records Center & Archives enterprise content management (ECM) solution (Hyland OnBase) for county records; responsible for converting paper and electronic records from one format to another and creates indexes for records through data entry.
Prepares documents, files, and books for imaging. Checks for proper order and completeness as instructed, creating targets needed for proper and consistent records identification.
Quality control checks images after digitization and provides guidance for improvement to Director.
Handles information of a confidential and sensitive nature and must comply with departmental and county policies to ensure confidentiality.
Learns and understands the applicable standards (such as American National Standards Institute (ANSI), Ohio Revised Code) and records management and archival practices pertaining to electronic records, digital conversion, and records retention/disposition procedures.
Follows all safety and health practices as stated in the Union County Personnel Policy Manual.
Promotes and maintains positive and effective working relationships and promotes good public relationships as a representative of Union County
Assists the Director, including sorting, separating, and arranging records to create inventory lists; manages record requests submitted in person; provides record reference services to the public; assists public officials with public records requests; and has general knowledge of records management and archival standards.
Operates the office, possibly by themselves, during pubic hours in the absence of the Director and/or other staff members.
Performs other related duties as assigned.
Attends all staff meetings as required; attends professional meetings, conference and training seminars relating to records digitization and information management as directed.