Imaging Specialist - M-F - 7:00A - 3:30P

Med-Metrix•Arlington, VA

5d•$20 - $22•Onsite

About The Position

The Imaging Specialist ensures that all patient encounters are received and prepared for scanning accurately and in a timely manner. The role requires knowledge of HIPAA guidelines and the ability to work with physicians and other healthcare providers. This position is fully onsite in Arlington, Virginia, with a regular schedule of Monday through Friday, 7:00 a.m. to 3:30 p.m. Employees rotate coverage for one major and two minor holidays per year and rotate weekends. The Imaging Specialist verifies receipt of discharged inpatient and outpatient records, prepares and scans paper medical records, and maintains the integrity of the legal medical record. The role also includes scanner troubleshooting and maintenance, maintaining scanning activity records, training and assisting staff, supporting customers, and serving as a resource on organizational policies and procedures. The employee must protect patient health information and comply with HIPAA and information security policies. The position requires a high school diploma or equivalent and at least two years of experience in a medical records department. The employee must be able to perform the described physical tasks, work rotating weekends and holidays, and use a smartphone or other electronic device capable of downloading applications for multifactor authentication and security purposes.

Requirements

High school graduate or equivalent.
At least two years of experience in a medical records department.
Previous medical records experience.
Proficiency in Microsoft Office Suite.
Strong interpersonal skills and ability to communicate at all levels of the organization.
Strong problem-solving and creative skills, with sound judgment and the ability to make decisions based on accurate and timely analyses.
High integrity and dependability, a strong sense of urgency, and a results-oriented approach.
Excellent written and verbal communication skills.
Gracious and welcoming personality for customer service interactions.
Ability to work weekends and holidays on a rotating schedule.
Possess a smartphone or electronic device capable of downloading applications for multifactor authentication and security purposes.
Ability to move around the work area; sit; perform manual tasks; operate tools and office equipment, including computers, peripherals, and telephones; extend arms; kneel; and talk and hear.
Ability to perform light lifting of up to 15 pounds.
Ability to follow directions, collaborate with others, and handle stress.
Ability to operate office machines properly and in accordance with hospital safety standards.

Responsibilities

Verify receipt of inpatient and outpatient discharged records using reconciliation measures and follow up on missing records.
Prepare paper charts for scanning, checking that the patient name, medical record number, and account number appear on every page, front and back.
Repair torn, wrinkled, folded, or dog-eared forms as needed.
Preserve the integrity of the legal medical record by removing staples and paper clips and identifying and separating multipart forms before scanning.
Copy damaged documents so they can pass through the scanner without difficulty.
Scan all paper documents in each medical record.
Troubleshoot and perform routine scanner maintenance, including replacing and ordering parts, responding to scanner issues, and cleaning the scanner with appropriate materials.
Maintain daily scanning logs and weekly activity reports for data collection.
Train new staff, promote teamwork, and assist customers.
Serve as a resource for organizational policies and procedures.
Use, protect, and disclose patients’ protected health information only in accordance with HIPAA standards.
Comply with information security and HIPAA policies and procedures, and limit viewing of protected health information to the minimum necessary for assigned duties.
Perform other duties as assigned.