IEP Permit Processing Coordinator

State of Colorado•Denver, CO

7d•Hybrid

About The Position

This position provides full and overarching administrative support to the Indoor Environment Program (IEP) through established administrative work processes and implementing general office and administrative operations to accomplish the program’s work. The work includes implementing established office procedures, general office records systems data entry, including updating files and record management; and providing non-technical customer service to regulated communities and the public. The work unit operates and enforces statewide, legislatively mandated programs in asbestos, lead, and CFCs and supports the Environmental Protection Agency by developing regulations, issuing permits and certificates (licenses), approving and auditing training courses, inspecting sources for compliance with applicable regulations, and taking appropriate enforcement action against sources, companies and individuals found to be out of compliance. The unit also responds to complaints and disasters that involve regulated contaminants.

Requirements

Three (3) years of relevant experience in administrative duties with an emphasis on data entry, quality control and processing applications; and knowledge of MS Access databases or closely related field.
A combination of related education and/or relevant experience in processing applications for asbestos and lead-based paint abatement; familiarity with asbestos certification processes; and knowledge of MS Access databases or closely related field and/or business administration, administrative assistant or closely related degree equal to three (3) years.

Nice To Haves

Knowledge of asbestos and lead-based paint notification applications
Relevant experience with the State of Colorado
Knowledge and proficiency in all Microsoft Suite and Google applications
Experience communicating both orally and in writing to a wide range of partners
Ability to work well independently as well as in/with a team
Excellent critical thinking and problem solving skills
Introductory level understanding of environmental health principles
A desire to protect public health and the environment
An interest in public service
Excellent organizational skills
The ability to multi-task

Responsibilities

Timely and accurate data entry of asbestos and lead abatement permits and demolition permits
Conduct review of processed permit applications for accuracy and currency of individual and company certifications and registrations and other non-technical information from the application
Bring permitting errors to the attention of the inspector on permit duty for corrections
Timely mailing of abatement permits and demolition and approval notices to clients (and local health departments, as required by contracts with the local agencies)
Timely processing of special requests from the inspectors necessary for documentation purposes
Processing payments for asbestos and LBP permits, including managing portal payments and generating daily deposits.
Assist with permitting fiscal issues, including reconciliation.
Assists in the digitization of IEP records.
As backup to the primary, this position assists in the digitization of records to be stored for public access.
Provides assistance to the public accessing records.
Provides timely research and follow-up assistance to IEP staff regarding permit and certification applications.
Timely and accurate copying and certified mailing of legal documents, including enforcement documents
Filing, copying, other data entry, and organizing information, as necessary.
Track top-down, non-technical information on enforcement cases and permit applications.
When necessary, fill in for daily opening, date-stamping, and distribution of mail.
Attends meetings, serves on task forces or teams, completes projects, and performs other duties as assigned by the supervisor.

Benefits

Medical and dental plans.
Colorado PERA retirement options, including defined benefit plan or defined contribution plan.
Optional 401(K) and 457 retirement plans.
Employer-paid life insurance.
Short- and long-term disability coverage.
Potential flexible working arrangements
11 paid holidays per year and generous paid time off.
Free parking and access to RTD bus lines.
Tuition assistance.
Employee wellness programs.
Professional development opportunities.
Career opportunities throughout Colorado state government.
Some positions may qualify for the Public Service Loan Forgiveness Program.