I+E Executive Assistant

Galvanize Climate Solutions•New York, NY

2h•$115,000 - $135,000•Onsite

About The Position

Galvanize is a global asset manager focused on delivering compelling returns through deep specialization in energy and the business of decarbonization. The firm invests across asset classes including venture capital and growth equity, public equities, private credit, and real estate, to accelerate commercially competitive technology and solutions. Built by investors with proven track records scaling multibillion dollar strategies, Galvanize pairs top-tier institutional investment talent with expertise across technology, science, market development, policy, and geopolitics to identify and execute on investment opportunities across all sectors of the economy. The firm has offices in San Francisco, New York, and London. This Executive Assistant opportunity is based in Galvanize’s New York office, supporting a co-head of the firm’s flagship venture and growth capital fund. A typical week may involve scheduling meetings, managing travel arrangements, preparing meeting prep, supporting team staffing efforts, and tracking meetings with potential founders or investors. This role is perfect for a sharp, proven administrative services professional who enjoys interacting with a diverse team. This position plays a pivotal role in supporting the ongoing growth of a world class investment firm that cares deeply about its people. Specifically, this opportunity will appeal to professionals who thrive in growth-oriented environments and possess an entrepreneurial spirit. The dynamic work environment is most suited to professionals who are flexible, comfortable navigating multiple priorities, and who enjoy building new relationships.

Requirements

High school diploma or general education degree (GED)
Prior experience managing calendars and travel for multiple executives, ideally within an investment firm; event planning experience is a plus
Strong customer service orientation, specifically, working "above and beyond" to creatively problem solve and provide concierge-like service
Proficiency in Microsoft Office.
Ability to work independently, demonstrate initiative, and take ownership
Must be highly organized, yet flexible with a willingness to change priorities quickly
Exceptional attention to detail
Excellent discretion, judgment, and tact; be an excellent ambassador to the public, external partners, and stakeholders
Proactively anticipate needs and cultivate solutions
Have a sense of humor and patience
An ability to “read the room” and deploy a specific verbal communication style as warranted (e.g., direct and brief for certain persons, social or thoughtful for other persons)

Responsibilities

Draft communications regarding I+E team-specific policies (expense, travel, vacation, etc)
Build and maintain the team’s staffing spreadsheet by gathering and inputting data from relevant team members on a weekly basis
Draft meeting agendas for internal and external meetings
Prepare briefing memos where needed
Organize and plan team/firm events, manage invitation list, design and distribute invites and manage communications to attendees
Track meetings and interactions with potential founders and limited partners (investors)
Represent Galvanize with the highest degree of professionalism and enthusiasm for their mission when liaising with external parties. This includes conversational interactions, written correspondence, and in-person meetings that may require greeting guests.
Maintain calendar, book and manage travel, and handle scheduling requests for two senior investment leaders
Build detailed work-related travel itineraries for the two senior investment leaders, arranging for all travel and accommodations
Submit monthly expense reports on a timely and accurate basis on behalf of supported executives