Executive Assistant I

Baker Hughes • Skaneateles, NY

4d • Onsite

About The Position

Executive Administrative Assistant I Supporting Executive Impact Through Precision and Proactive Coordination? Do you excel at enabling leaders to operate at their highest level? Partner with the best Baker Hughes stands as a leading global energy technology company, delivering innovative solutions that make energy safer, cleaner, and more efficient across the entire value chain. Operating in more than 120 countries, the company blends deep industrial expertise with advanced engineering and digital technologies to support energy production, transformation, and decarbonization. With over a century of heritage, Baker Hughes partners with customers in oil and gas, industrial sectors, and emerging energy markets to accelerate progress toward a more sustainable energy future. Fuel your passion The Executive Administrative Assistant I is providing high‑level administrative, operational, and organizational support to executive leaders while supporting site operations for the Skaneateles, NY location. The role is managing complex schedules, coordinating communications, prioritizing tasks, and ensuring seamless execution of executive and site‑level activities. By maintaining discretion, structure, and proactive oversight, the assistant is enabling executives to focus on strategic priorities while strengthening operational efficiency across the site. As Executive Administrative Assistant I, you will be responsible for: Providing comprehensive administrative support by managing calendars, coordinating meetings, and arranging travel Preparing, reviewing, and editing executive‑level correspondence, presentations, reports, and briefing materials Acting as a primary point of contact between executives and internal/external stakeholders Managing confidential and sensitive information with discretion Coordinating executive meetings by preparing agendas, materials, minutes, and follow‑ups Tracking action items and deadlines to ensure timely execution of priorities Supporting expense reporting, purchase requests, and administrative compliance activities Assisting with special projects, business initiatives, and cross-functional coordination Improving administrative processes and recommending efficiencies Supporting site operational needs by coordinating meetings, managing purchase requests, driving initiatives, and assisting with special projects To be successful in this role you will: Have experience providing administrative support to senior leaders or executives Have strong organizational, communication, and prioritization skills Have the ability to manage confidential information with discretion Have experience coordinating meetings, preparing materials, and managing schedules Have the ability to support site operations and cross-functional activities Work in a way that works for you We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer flexible working patterns, including flexible hours that allow you to work when you are most productive. Working with us Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged, and able to bring their whole authentic selves to work. We invest in the health and well‑being of our workforce, train and reward talent, and develop leaders at all levels to bring out the best in each other. Working for you Our inventions have revolutionized energy for over a century. But to keep moving forward tomorrow, we know we must push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect: Contemporary work‑life balance policies and wellbeing activities Comprehensive private medical care options Safety net of life insurance and disability programs Tailored financial programs Additional elected or voluntary benefits You will be eligible to participate in Company-sponsored benefit programs, including health & welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections, base salary level, and specific requirements of each of these plans. This position is eligible for our comprehensive and competitive benefits package, which can be found here, and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies. The Baker Hughes internal title for this role is: Executive Assistant I At Baker Hughes, we are transforming the future of energy. With operations in over 120 countries, we are developing and deploying industry-leading technologies and services to take energy forward. For more than a century, our inventions have revolutionized energy. Today, we are bringing our expertise to make oil and gas safer, cleaner, and more efficient. Our people are the trusted experts, relied on to solve customer challenges big and small. We invest in the health and well-being of our workforce, train and reward talent, and develop leaders at all levels to bring out the best in each other. We believe in creating an environment of diversity and inclusion, without bias. We know we are better when all of our people are developed, engaged, and able to bring their whole authentic selves to work. We're makers, inventors, and leaders who aren't afraid of the tough challenges. We believe pushing boundaries will help to lead the way for a new energy future.

Requirements

• Have experience providing administrative support to senior leaders or executives
• Have strong organizational, communication, and prioritization skills
• Have the ability to manage confidential information with discretion
• Have experience coordinating meetings, preparing materials, and managing schedules
• Have the ability to support site operations and cross-functional activities

Responsibilities

• Providing comprehensive administrative support by managing calendars, coordinating meetings, and arranging travel
• Preparing, reviewing, and editing executive‑level correspondence, presentations, reports, and briefing materials
• Acting as a primary point of contact between executives and internal/external stakeholders
• Managing confidential and sensitive information with discretion
• Coordinating executive meetings by preparing agendas, materials, minutes, and follow‑ups
• Tracking action items and deadlines to ensure timely execution of priorities
• Supporting expense reporting, purchase requests, and administrative compliance activities
• Assisting with special projects, business initiatives, and cross-functional coordination
• Improving administrative processes and recommending efficiencies
• Supporting site operational needs by coordinating meetings, managing purchase requests, driving initiatives, and assisting with special projects

Benefits

• Contemporary work‑life balance policies and wellbeing activities
• Comprehensive private medical care options
• Safety net of life insurance and disability programs
• Tailored financial programs
• Additional elected or voluntary benefits
• You will be eligible to participate in Company-sponsored benefit programs, including health & welfare programs and the Thrift Plan (401k). You will have a choice of coverage options that best suit your needs. Coverage options and contribution amounts are related to your benefit elections, base salary level, and specific requirements of each of these plans.
• This position is eligible for our comprehensive and competitive benefits package, which can be found here, and is further eligible for additional forms of compensation such as bonuses subject to the terms of the applicable benefit plans or policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed