Executive Assistant I

UPMC•Pittsburgh, PA

7d•Hybrid

About The Position

If you thrive in a fast-paced, executive-level environment and love being the person who keeps everything running smoothly, this role could be a great fit for you. As an Executive Assistant supporting Pharmacy Leadership, you’ll play a critical role in keeping senior leaders organized, prepared, and focused. You’ll be at the center of day-to-day operations, supporting multiple executive leaders while helping coordinate key pharmacy and therapeutics initiatives that impact our organization and the community we serve. This role is primarily on-site at US Steel, with flexibility to work remotely once per week. What You’ll Be Doing Think of yourself as the go-to partner for pharmacy leadership. Your day might include: Managing complex calendars for multiple senior leaders, juggling shifting priorities and last-minute changes with confidence and professionalism Supporting Pharmacy & Therapeutics Committee meetings including: Coordinating schedules and sending invitations Assisting with meeting minutes Posting required documents online after decisions are finalized Providing high-level administrative support, including: Preparing correspondence, reports, and presentations Compiling information and distributing materials within established timelines Conducting research and preparing basic statistical or summary reports Coordinating meetings and events with internal stakeholders and external vendors, including pharmaceutical manufacturers Handling purchasing-related tasks, such as ordering office supplies, tracking inventory, assisting with purchase orders, and supporting vendor payments Serving as a professional point of contact, answering and directing calls, receiving visitors, and coordinating conference calls Managing sensitive information with discretion, including confidential mail and executive-level communications Recording and distributing meeting minutes and other follow-up materials in a timely manner Arranging travel for executive leadership when needed (no regular travel required for the role) You’ll work closely with leaders and administrative partners across the organization, often under tight timelines, so staying organized, and proactive is key. What Makes You a Great Fit We’re looking for someone who enjoys being a step ahead and takes pride in supporting leaders effectively. What You Can Expect A fast-paced, dynamic environment where no two days look exactly the same A role that requires flexibility, as priorities and schedules can change Exposure to executive-level decision-making and meaningful pharmacy initiatives Why This Role Matters You won’t just be managing calendars—you’ll be supporting innovative pharmacy benefits work that connects directly to the community and impacts how care is delivered. Your organization, attention to detail, and adaptability will make a real difference. If you enjoy being at the center of action, supporting leaders, and keeping complex operations running smoothly, we’d love to meet you.

Requirements

High school diploma or equivalent
8 years experience in an increasingly responsible administrative support role
5+ years experience with support at the executive level
Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
Excellent calendar management skills including the coordination of complex executive meetings
Experience assisting management with the creation of PowerPoint presentations
Experience scheduling travel arrangements for management
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Responsibilities

Managing complex calendars for multiple senior leaders, juggling shifting priorities and last-minute changes with confidence and professionalism
Coordinating schedules and sending invitations
Assisting with meeting minutes
Posting required documents online after decisions are finalized
Preparing correspondence, reports, and presentations
Compiling information and distributing materials within established timelines
Conducting research and preparing basic statistical or summary reports
Coordinating meetings and events with internal stakeholders and external vendors, including pharmaceutical manufacturers
Handling purchasing-related tasks, such as ordering office supplies, tracking inventory, assisting with purchase orders, and supporting vendor payments
Serving as a professional point of contact, answering and directing calls, receiving visitors, and coordinating conference calls
Managing sensitive information with discretion, including confidential mail and executive-level communications
Recording and distributing meeting minutes and other follow-up materials in a timely manner
Arranging travel for executive leadership when needed (no regular travel required for the role)