HVAC Special Projects Coordinator

Mark III Construction•Sacramento, CA

17d•$25 - $30

About The Position

We are currently seeking a HVAC Special Projects Coordinator to assist in managing special projects in Northern California. The Special Projects Coordinator supports project teams and works with the Project Manager to complete assigned special projects successfully. He/She also assists in cultivating opportunities for future service and special projects assignments by providing excellent customer service, maintaining standards of performance and building financially successful projects.

Requirements

Bachelor’s degree in relevant field or 2+ years of related (field or office) work experience
Work experience with a commercial/industrial mechanical contractor preferred
Highly organized, detailed-oriented, and efficient
Exhibits sound judgment with ability to prioritize tasks, assignments and the needs of customers
Strong verbal and written communication skills
Able to establish and maintain good working relationships with customers and teammates
Computer proficiency, particularly with the Microsoft Office Suite

Responsibilities

Assist Project Manager in managing all business aspects of concurrent mechanical projects (HVAC installs, retrofits, and replacements) in Northern, Central and Southern California
Work directly with Project Manager, Technicians and Dispatchers to ensure financial targets and timelines are met on each project, while maintaining established quality standards
Support Project Manager in coordinating all activities associated with materials, equipment deliveries, budgeting, and production for assigned projects
Organize information for project meetings to keep teams focused and projects on schedule
Update and maintain project filing system, all sets of drawings, specifications, and logs
In coordination with the Project Manager, review, evaluate, and transmit submittals
Prepare complete, accurate and timely submittal logs
Prepare and maintain RFI logs, submittal logs and expediting logs
Accurately process, distribute, and manage RFIs
Cost code and/or verify correct codes on time sheets
Ensure Contract Document Logs are maintained and updated as needed
Prepare and document extra work orders
Help to create and disseminate change order documentation
Compile contract close out documents
Prepare project status reports by collecting, analyzing, and summarizing information and trends and recommend actions as needed
Act as liaison with the customer and project staff to properly identify and process scope changes, address issues, communicate regarding project milestones, etc.
Foster and develop vendor partnering relationships to capitalize on all opportunities for references, strategic partnering, and decreased business costs
Enter time for field employees and track labor hours on a per project basis
Take ownership over responsibilities and drive targeted growth
Perform other tasks as required by management