HVAC & Facilities Manager

TREK Development Group•Pittsburgh, PA

20d•Hybrid

About The Position

TREK Development Group is seeking an engaged and passionate Facilities Manager to oversee HVAC and mechanical systems, life safety compliance, and facilities condition across various TREK properties. This role involves managing contracts, ensuring preventative maintenance, serving as an escalation point for maintenance issues, and training site maintenance technicians. The Facilities Manager will partner with Regional Managers to implement facilities standards and manage capital projects, reporting to the Director of Facilities & Capital Strategy.

Requirements

3+ years of experience in HVAC maintenance, building systems, or facilities management (multifamily or commercial preferred)
Working knowledge of HVAC systems, controls, and preventative maintenance best practices
Experience managing vendor contracts and holding vendors accountable to performance standards
Strong communicator, comfortable working directly with Regional Managers and site teams
Valid driver's license and ability to travel regularly across the assigned portfolio

Nice To Haves

Experience training or mentoring maintenance staff preferred
Knowledge of VRF and Water Source Heath pump loop systems preferred

Responsibilities

Own all HVAC and mechanical system contracts across the portfolio — PM schedules, service agreements, renewals, and vendor performance (e.g., boilers, chillers, pumps, and related mechanical equipment).
Own the HVAC preventative maintenance program — confirm PM is scheduled, completed, and documented at every property.
Perform HVAC PM directly where appropriate; manage third-party HVAC and mechanical PM vendors for work outside personal capacity or certification.
Serve as the first point of contact when site maintenance teams cannot resolve an HVAC or mechanical issue.
Approve HVAC and mechanical service calls and invoices within established authority limits.
Accountable for HVAC and mechanical systems operating reliably across the portfolio.
Flag underperforming vendors to the Director of Facilities for review.
Own life safety compliance across the portfolio — fire alarm, sprinkler, fire extinguisher, elevator, generator, and related systems.
Build and maintain the inspection and testing schedule for every property; confirm each inspection is completed and documented on time.
Manage life safety vendor relationships — scope of work, performance, pricing, and response time.
Own corrective action on any life safety deficiency — scope the fix, engage the vendor, and confirm resolution.
Keep Regional Managers informed of life safety status and risk at their properties; escalate to the Director of Facilities on any compliance exposure.
Train site maintenance technicians on HVAC and mechanical systems — troubleshooting, PM tasks, and safe operation.
Build and maintain training materials and job aids for HVAC, mechanical, and life safety systems used across the portfolio.
Confirm every maintenance technician knows escalation criteria — what to try on site before an HVAC or mechanical issue comes to this role.
Onboard new maintenance technicians on portfolio-specific systems within their first 90 days.
Monitor facilities condition across the portfolio against Trek's facilities standards.
Partner with Regional Managers to execute facilities standards at the property level — walk properties, identify deficiencies, and drive resolution.
Escalate facilities risks or capital needs to the Director of Facilities.
Manage operations of the trash room at Eighth & Penn — vendor coordination, service schedule, cleanliness, and issue resolution.
Manage capital projects within the assigned portfolio from scope through completion — budget, schedule, vendor coordination, and quality control.
Coordinate with the Director of Facilities on capital plan priorities and owner-approved budgets.
Other duties as assigned.