Husbandry Port Controller

NORTON LILLY INTERNATIONAL INC•Beaumont, TX

25d•Onsite

About The Position

The Husbandry Port Controller is responsible for husbandry (crew change, spare parts, CTM) activities over selected US Branch. Tasks include but are not limited to. The Husbandry Port Controller will be expected to monitor operations email account(s). The controller will setup owner’s files / calls in Fairwater and Simply5 (if applicable). All spare parts, crew change and CTM requests to be entered into Fairwater / Simply5 or external system. Port Controller will respond to customers direct with PDAs and will monitor flow of funds to ensure advances received. Port Controller will create forms for husbandry tasks (OKTB letters, S5 checklists, I-408s, CTM receipts etc). When PDA is sent, Port Controller will assign jobs to pre-established vendors. Post sailing, the Port Controller will be responsible for fee input and approval, collection and uploading of supporting documents, approval of vendor invoices, and creation & approval of contra invoices. Generating and issuing DAs or husbandry solutions invoices. Assist General Manager’s efforts as needed for the development of husbandry solutions. Port Controller will perform many traditional functions of a Port Admin.

Requirements

High school diploma or general equivalency
2-3 years of Management Experience required
Experience in principal accounting preferred
Must have advanced familiarity with Agency Now, Fairwater, PAS and Collaborate
Must have advanced familiarity with Excel and Microsoft office programs
Must be a detailed individual who can direct others in a positive way
Must show initiative, and above all a willingness and desire to learn and be involved in something new
Ability to remain sedentary for extremely long periods of time
Reliable transportation and the ability to work in-office as required

Nice To Haves

Some college course in business management helpful but not required

Responsibilities

File setup
Job input
Fee input
Data collection and cataloguing
AR, AP, and collections
Service ordering / vendor payment
Monitor operations email account(s)
Setup owner’s files / calls in Fairwater and Simply5 (if applicable)
Enter all spare parts, crew change and CTM requests into Fairwater / Simply5 or external system
Respond to customers direct with PDAs
Monitor flow of funds to ensure advances received
Create forms for husbandry tasks (OKTB letters, S5 checklists, I-408s, CTM receipts etc)
Assign jobs to pre-established vendors when PDA is sent
Fee input and approval post sailing
Collection and uploading of supporting documents post sailing
Approval of vendor invoices post sailing
Creation & approval of contra invoices post sailing
Generating and issuing DAs or husbandry solutions invoices
Assist General Manager’s efforts as needed for the development of husbandry solutions
Perform many traditional functions of a Port Admin
Reduce operational service failures: Enhanced focus on job setup, vendor selection and job specific instructions
Decrease labor commitment needed from port operations staff towards administrative tasks
Increased attention by port staff on charterers activities
Expedited collections: Better, more accurate and concise DAs
Faster DA turnaround with fewer supplementals
More vessels receiving advances
More complete advances: decreased variance between advance and total disbursements
Establish ability to track and maintain job records, number of crew, CTMs etc
Work with general manager to establish KPIs for future husbandry solutions personnel
Work with management to establish foundation for husbandry solutions activities at ports elsewhere