Human Services Administrative Assistant

Blackfeet Community College•Browning, MT

33d

About The Position

The incumbent is under the direction of the Human Services Division Chair and is responsible for providing a range of office management and technical assistance to ensure the effective delivery of office operations, delivery of services, program planning, and implementation that meets the unique needs of BCC students, the perspective department and BCC goals and objectives in accordance with the established BCC standards and procedures.

Requirements

An associate degree and three (3) years of related experience are required. OR Five (5) years of related experience and successful completion of at least two (2) college semesters may be considered in place of the education requirement.
Typing 60 words per minute.
Word processing skills.
Office management skills
Budget management skills
Outstanding human relations skills evidenced by ability to communicate and cooperative relationships with all constituents of the College.
Must maintain confidentiality
Oral & Written communication skills
Operation of all relevant office equipment
Computer literate (knowledge of Microsoft Word , Excel and Access)
Must be a self-starter and be able to work independently
Must be responsible and reliable
Knowledge of Blackfeet Tribal, historical and cultural ways and means
Knowledge of Tribally Controlled Community College's Complexity
Position requires general knowledge of office procedures, multiple task management and decision-making relevant to office work.

Responsibilities

Provides clerical, administrative and technical support for the overall functions and services of the division.
Establishes records management and filing procedures that ensure the effective day-to-day smooth operations of the program.
Receives and directs all incoming calls, visitors, staff and students that present themselves to the division offices.
Provides routine and factual information relative to the services provided by the program.
Function as a liaison between students, staff, faculty and employees.
Assists in submitting reports to appropriate personnel and agencies.
Assists in processing of all students into the division.
.Assists with the administration of program, budget management, records management, and reports.
Maintains fiscal program records, staff and project performance records and processes documents related to the retention, graduation and placement of participants.
Assists the division chair to establish effective working relationships with the faculty, staff and participants.
Implements plans to inform the faculty, staff and institutional community about goals and objectives of the project.
Assists with coordination of activities
Develops resources for meeting goals of the project.
Assists with ensuring the needs of the division is met including organizing the offices.
Possess outstanding written and oral communication skills
Other duties as assigned.