Human Resources Administrative Assistant

ST BARNABAS HEALTH SYSTEM • Richland Township, PA

1d • Onsite

About The Position

The Administrative Assistant – HR, Recruitment, Payroll & Benefits provides comprehensive administrative support across human resources, recruitment, payroll, and benefits functions. This role handles sensitive and confidential employee information and supports daily HR operations while ensuring accuracy, compliance, and professionalism. The ideal candidate is highly organized, detail-oriented, and trusted to manage confidential data with discretion.

Requirements

• High school diploma or equivalent (Associate’s degree preferred)
• Previous administrative experience, preferably in HR, recruitment, payroll, or benefits
• Strong organizational and time-management skills
• High level of discretion, integrity, and professionalism
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills

Nice To Haves

• Experience with HRIS, payroll, or applicant tracking systems
• Experience with Paycom is a plus
• Knowledge of HR, recruitment, payroll, and benefits processes
• Experience handling confidential and sensitive information

Responsibilities

• Maintain and update employee personnel files with strict confidentiality
• Assist with employee action form tracking, onboarding and offboarding documentation and system updates
• Support HR compliance initiatives, audits, and reporting
• Respond to routine employee inquiries or route them appropriately
• Assist with job postings, applicant tracking, and interview scheduling
• Coordinate candidate communications and support hiring managers
• Prepare recruitment documentation and reports
• Maintain confidential applicant and hiring records
• Assist with employee onboarding (scheduling) and retention efforts.
• Assist with timekeeping verification, and payroll documentation
• Support payroll processing deadlines and respond to basic payroll inquiries
• Maintain confidentiality of employee compensation and payroll records
• Assist with benefits enrollment, changes, and record maintenance
• Coordinate benefits documentation with vendors and carriers
• Support annual open enrollment and benefits communications
• Prepare correspondence, reports, and spreadsheets
• Schedule meetings and maintain HR calendars
• Maintain organized electronic and physical filing systems
• Maintain phone directory
• Ensure compliance with data privacy and confidentiality policies
• Assist with invoices and coding receipts
• Perform other administrative duties as assigned
• Handle sensitive employee and organizational information with discretion
• Adhere to all confidentiality, data protection, and privacy standards
• Ensure compliance with federal, state, and local employment regulations

Benefits

• We offer a competitive salary plus a Comprehensive Wellness Package
• Health Insurance: Medical, Dental, and Vison
• 401(k): Up to 4% Match
• Generous Paid Time Off and 7 Paid Holidays
• Bonuses: Referral, Shift Differentials, and Yearly Bonuses
• STD, LTD, Life, and AD&D Insurance
• Medical Center Discounts: Enjoy savings up to 40% at our Medical Center and Dental Offices
• Professional Development Opportunities
• Other Benefits: EAP, Meal Discounts, and Employee Recognition Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees