Human Resources Administrative Assistant

MVM•El Paso, TX

About The Position

The Human Resource Assistant provides administrative and general HR support to the People Services function as needed, including training, employee relations, reporting, benefits administration, onboarding/offboarding, file maintenance and HRIS entry. The Human Resources Assistant will have excellent administrative skills with the ability to multitask and adapt in a fast-paced environment.

Requirements

Bachelor’s degree or actively pursuing a bachelor’s degree in HR or any related field (a high School diploma with 4 years of experience supporting a Human Resource department may be substituted for a bachelor’s degree)
Have at least two years of experience supporting a Human Resource department in an administrative or generalist capacity (a minimum of 6 years of experience supporting a Human Resource department with a high school diploma).
General knowledge of employment laws and regulations.
Effective communication and people skills to effectively interact with different departments and employees at all levels of the organization.
Strong Employee Relations skills necessary.
Ability to deal with confidential and sensitive information.
Ability to prioritize work, meet stringent deadlines, balance multiple tasks, identify and escalate issues when necessary, and work in a team environment.
Excellent administrative skills, proven ability to work and adapt to a challenging environment where personal initiative is a critical element of success.
Strong computer skills in MS Office, including Microsoft Word, TEAMS, Excel, and Outlook.
Ability to work weekends or Holidays when needed.
Applicants selected will be subject to a government background investigation and may be required to meet the following conditions of employment.
Security Requirements: Ability to obtain/maintain a Security Clearance.
Favorable credit check for all cleared positions.
Successfully pass a background investigation, drug screen.
US Citizenship
Standing/Walking/Mobility : Must have mobility to attend meetings with the Human Resource Team.
Fingering/Grasping/Feeling: Must be able to write, type and use a telephone system 100% of the time.
Sitting: Sitting for prolonged and extended periods of time.

Nice To Haves

Labor relations (specific to Unions) experience preferred but not required.
Knowledge of Workday or other HRIS system is helpful.

Responsibilities

Acts as the primary point of contact and customer service representative for all MVM, Inc. contract specific employees based in assigned office.
Responsible for the collection, and digital file maintenance of all personnel documents into HRIS system and other supporting systems.
Handles Employee Relations concerns and formal complaints, initiating and escalating employee investigations in partnership with HRBPs and Operations.
Provides support with recording and administration of progressive discipline actions and annual performance evaluations.
Coordinates regular, post-accident, and random drug testing process in coordination with contract requirements working with our vendor and HRBP to ensure compliance.
Responsible for monitoring notifications and managing the tracking and collection of all employee compliance items, including vaccinations, certifications, licenses, IDs, and any other contract-required documents.
Assists the Safety department with the completion of the reporting process for work related injuries and processing of workers’ compensation claims.
Coordinates with candidates to ensure all onboarding tasks are completed before their hire or training start date.
Responsible for onboarding/new hire paperwork for new employees to include completion of the I-9 and E-Verify, compliance required documents, and disclosure agreements.
Assists the Training department with new hire orientation as needed and is responsible for delivering the People Services portion of the presentation.
Administration of employee Health & Welfare and benefit programs including handling benefit related questions.
Responsible for the distribution of various communications to employees from Operations, Safety, Training and People Services.
Organizes and conducts employee engagement and community engagement activities.
Supports People Services and Operations teams by performing and managing various People Services related administrative functions.
Manages HRSupport mailbox inquiries and escalates them to other departments or personnel as needed.
Manages annual open enrollment for their assigned office in line with Benefits guidance and serves as the primary point of contact for enrollment assistance and questions.
Performs other duties as assigned.