Human Resources Technology Specialist (1 Vacancy + Eligibility List)

College of the Desert•Palm Desert, CA

1d•Onsite

About The Position

College of the Desert is seeking individuals from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. As such, we prioritize individuals who fully demonstrate their understanding of the community we serve, the benefits of diversity in a professional and educational setting, and values creating a culture that brings people together. A successful candidate will value working in a collegial, collaborative environment that is guided by a commitment to inclusion, student education, and equity. An equity-minded individual is a person who already does or has demonstrated the desire to: Understand the importance of holding ourselves accountable as faculty, staff and leadership for closing equity gaps and engaging in equitable practices; Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility; Encourage positive race-consciousness and embrace human difference; Reflect on institutional and teaching practices and aim to make them more culturally responsive; and Strategically build buy-in and participation among colleagues for equity-related initiatives.

Requirements

Any combination equivalent to a Bachelor’s degree and one year of experience or an Associate’s and three years of experience in Human Resources Technology including data entry, mining, queries, and analysis; customer service and assisting end users on a variety of software and web based systems.
Basic Human Resources and payroll procedures and processes
Applicable federal, state, and local regulations and procedures related to HRIS preparation of complex reports
Telephone techniques and etiquette
Database management techniques
Operation of office machines, computer equipment and applicable software including word processing, spreadsheets, database management and email
Correct English usage, grammar, spelling, punctuation and vocabulary
Oral and written communication skills
Interpersonal skills using tact, patience and courtesy
Enter and retrieve data with speed and accuracy
Compile, analyze and summarize information and data
Perform mathematical calculations quickly and accurately
Use independent judgment, initiative and problem solving skills
Read, understand and explain technical materials, policies and procedures
Analyze and recommend improvements to systems, procedures and methods
Meet schedules and time lines
Answer telephones and greet the public courteously
Analyze situations accurately and adopt an effective course of action
Operate a variety of office machines including a computer and applicable software including word processing, spreadsheets, database management, and email
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships with others
Maintain confidentiality of business records
Understand and follow oral and written instructions
Work independently and confidentially with minimal direction
Exercise tact and diplomacy in dealing with sensitive or confidential matters
Sit for extended periods of time
Bend at the waist, kneel or crouch

Responsibilities

Provide a high level of collaboration and service in the performance of assigned duties to both external and internal stakeholders.
Plan, organize and perform complex technical duties to maintain the integrity and accuracy of the HRIS and other HR databases.
Enter new employee data; establish new positions; update and modify position, employee, and earning records; develop and modify systems tables as necessary. Serve as primary contact regarding HRIS related matters and collaborate effectively with other departments.
Compile and prepare data necessary to produce technical reports in compliance with District, federal, state and local regulations, policies and procedures; create and conduct routine and specialized queries and generate reports; review data for accuracy.
Work with other departments and HR staff to identify and recommend changes in business operations to resolve HRIS issues in compliance with MIS reporting requirements, District policies and procedures, federal, state and local regulations as well as to effectively utilize administrative software based on cost benefit and feasibility studies.
Consult with users and vendors in diagnosing and solving all software and data related problems.
Develop test strategies to validate changes in processes, tables, setup tables and rules.
Develop sample-testing records/criteria on test database prior to implementation and run applications/processes against them to ensure accurate and adequate performance.
Develop, document and maintain HR technology procedures manual; train HR staff in procedures to provide back-up assistance.
Develop and maintain complex Excel spreadsheets for various reporting and data archiving projects.
Maintain and train users on the District’s performance evaluation system and processes.
Maintain and assist users on the District’s online training modules.
Maintain a high level understanding of the District’s Applicant Tracking System, provide end user assistance, and liaise with SAAS provider to resolve issues and system upgrades.
Assist in maintaining the HR webpage and posted documents including job descriptions, salary schedules, and collective bargaining agreements on the HR webpage.
Identify placement of new and existing instructors on the adjunct salary schedule in accordance with the collective bargaining agreement and District procedures. Notify instructors and payroll of salary placement; resolve payroll and placement issues.
Maintain and update classified seniority list according to collective bargaining agreement and District procedures.
Operate office machines including computers and related software applications, photocopiers, calculators, and other office equipment as assigned.
Provide backup when needed to greet students, employees and the public; communicate information in person or by telephone where judgment, knowledge and interpretation of policies, procedures and regulations are necessary; receive, answer telephone calls and refer to appropriate staff members.
Meet schedules and timelines, organize multiple projects efficiently and effectively and carry out required project details throughout the year.
Seek and participate in professional development activities.
Other related duties and responsibilities as assigned.