HR Support Specialist

KEY POINT HEALTH SERVICES INC•Aberdeen, MD

1d•Hybrid

About The Position

The Human Resources Support Specialist will run the daily functions of the Human Resource (HR) department, including filing, managing the UKG Learning System, assisting the Human Resources Director, and auditing employee files. This is an entry-level position for a candidate passionate about learning and growing in the Human Resources field. The role involves handling orientation packets, filing orientation documents, and presenting orientation on a rotating basis. The specialist is responsible for maintaining, updating, and auditing online learning systems such as UKG, which includes assessing training needs and assigning appropriate staff and new hires to training classes. They will also ensure the timely and accurate completion of all training documentation, including certificates and management of personnel files. Key responsibilities include auditing employee files for completion at the start date, 30 days, and 90 days, as well as conducting 90-day training audits. The role also involves updating and maintaining the employee recognition program database (Snappy), creating flyers and presentation materials using Canva for social media promotion, managing the employee badge system, and coordinating employee swag for events. The Human Resources Support Specialist will assist the Hiring Coordinator in recruiting events and efforts and complete special projects assigned by the Director of Human Resources. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job, and duties may change with or without notice.

Requirements

Knowledge of organizational structures and relevant job duties common within the organization
Ability to express themselves well through writing, interpersonal and oral communication skills
Understanding and sensitivity to serving culturally diverse and/or special needs population while maintaining confidentially
Experience in human resources, administrative or customer service

Nice To Haves

A bachelor’s degree in human resources, business management, communications or a related field

Responsibilities

Run the daily functions of the Human Resource (HR) department including filing, the UKG Learning System, Assisting the Human Resources Director and Auditing employee files
Handle orientation packets
File orientation documents
Present orientation on a rotating basis
Maintain, update, and audit online learning systems such as UKG
Assess training needs and assign the appropriate staff and new hires their training classes
Ensure the timely and accurate completion of all documentation related to training including certificates and management of personnel files
Audit employee files for completion at the start date, 30 days and 90 days
Conduct 90-day training audits
Update and maintain the employee recognition program database; Snappy
Create flyers and other presentation materials using Canva to promote on social media avenues
Manage the employee badge system
Coordinate employee swag by tracking, storing, and preparing for employee events
Assist the Hiring Coordinator in recruiting events and efforts
Assist and complete special projects assigned by the Director of Human Resources