TEMPORARY Human Resources Specialist

State Center Community College District - Fresno•Fresno, CA

40d

About The Position

Undergeneral supervision,carries outtherecruitment process tofillclassified position vacancies; prepares and executes classified recruitment plans and the examination components within the plans; identifies and on-boards temporary employees for provisional and limited-term assignment;and performsrelated duties as assigned.

Requirements

Knowledge of: Basic principles, detailed practices and successful techniques in conducting recruitment, testing and selection programs in a California community college with a merit system.
Knowledge of: Processes and practices for maintaining employment test security and integrity.
Knowledge of: Personnel Commission rules, objectives and policies.
Knowledge of: Modern office practices and equipment including computers, applicable software programs and the District's applicant tracking system.
Knowledge of: Methods and practices of public personnel administration and applicable federal, state and local laws and regulations, including the California Education Code.
Knowledge of: District human resources policies and procedures and labor contract provisions.
Knowledge of: Research methods and data analysis techniques.
Knowledge of: Principles and practices of sound business communication.
Knowledge of: Safety policies and safe work practices applicable to the assignment.
Skills and Abilities to: Understand, explain and apply Board policy, Personnel Commission/merit system rules, and the California Education Code.
Skills and Abilities to: Conduct the full range of recruitment, testing and selection processes for classified positions.
Skills and Abilities to: Review candidates' minimum qualifications and develop accurate findings.
Skills and Abilities to: Represent the District and department effectively with other departments, applicants and interview panels.
Skills and Abilities to: Prepare and maintain accurate and complete files and records.
Skills and Abilities to: Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials from brief instructions.
Skills and Abilities to: Establish priorities and work effectively and independently with many demands on time.
Skills and Abilities to: Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
Skills and Abilities to: Communicate effectively, both orally and in writing, including in public settings.
Skills and Abilities to: Prepare and present periodic training sessions as directed.
Skills and Abilities to: Understand and follow written and oral instructions.
Skills and Abilities to: Track statistical information utilizing complex spreadsheets and databases.
Skills and Abilities to: Operate a computer and use standard business software.
Skills and Abilities to: Analyze situations accurately and adopt effective courses of action.
Skills and Abilities to: Establish and maintain effective working relationships with all those encountered in the course of work.
Graduation from high school or GED equivalent and three years of technical HR experience in recruitment, testing and selection; or an equivalent combination of training and experience.
Certain assignments may require a valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program.

Responsibilities

Assists in providing work guidance and direction to lower-level staff; may monitors staff work for completeness, accuracy and conformance with standards; monitors workflow to ensure that mandated deadlines are being met; may provide information, instruction and training on work processes and technical, legal and regulatory requirements; provides input to supervisor on subordinate staff work performance.
Interprets, explains and applies Board policies, Personnel Commission rules and services, and federal/state laws and regulations; develops recommendations to improve department processes and procedures.
Performs routine to difficult technical assignments in support of Personnel Commission/classified human resources recruitment and selection programs; works with hiring managers to determine appropriate examination processes; prepares examination materials; selects subject-matter experts;assists in establishingrecruitment timelines and testing calendars; publishes and advertises classified recruitments, including drafting job announcements and supplemental applications, posting job openings ontheDistrict'swebsite and NEOGOV and distributing job flyers for internal and external posting.
Receives and reviews applications for accuracy and completeness; screens applications for minimum qualifications; conducts background and reference checks; respondsto candidate questions;generates notices and correspondence to applicants and candidates regarding application status and scores from competency, performance and written examinations.
Schedulestestsandmakesother testing arrangements; proctors the administration of tests;workswith Personnel Commission staff to make arrangements for subject-matter experts for examination panels and performance exams; coordinates and conducts oral panel examinations; distributes confirmation letters and interview guidelines to candidates and oral panel members; provides orientation and coaching to panel members; scansand inputs testscores;creates lists of eligibleapplicants for temporary positions.
Works with District hiring managers to identify and select/place temporary employees in provisional or limited-term assignments; contacts candidates selected for temporary employment; schedules and conducts on-boarding process;establishes start dates with hiring managers and tracks temporary/provisional employees;explains andfollows up on pre-employment requirements.
Prepares recruitment reports and other materials for Personnel Commission meetings; attends Commission meetings when required; reviews Personnel Commission rules and makes recommendations for modification.
Creates, updates and maintains employee personnel files andrecordsfor temporary employees; maintains recruitment, selection and other records; enters and updates personnel transaction information into the District's HRIS system; reviews personnel files withtemporaryemployees as requested; interprets policies, procedures and regulations to District management, staff and the public in assigned areas of responsibility.
Processes, tracks and maintains records for leaves of absence for classified employees; advises management and staff on employee leave rights underFamily and Medical Leave Act (FMLA),California Family Rights Act (CFRA),Pregnancy Disability Leave (PDL)and other state and federal statutes.
Prepares and conducts a variety of presentations.
May assist in conducting a variety of surveys including surveys of compensation, benefits, leave benefits and professional growth and longevity benefit offerings
Demonstrates sensitivity to and understanding ofhistorically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.
Participates in job fairs and other community events to increase awareness of employment opportunities with the District.
May attend trainings and workshops.
Performsrelated duties as assigned.