Human Resources Assistant - temporary

Catholic Charities Serving Central Washington • Yakima, WA

14h • $23 - $29 • Onsite

About The Position

The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s Human Resources department. This is a temporary position expected to last approximately February 1st through June 15th, 2026.

Requirements

• High School Diploma or GED required
• Two years of experience in human resources, customer service, general office or clerical experience or related field required.
• Bilingual (English/Spanish) required.
• Excellent clear and concise verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations and documents with tact, professionalism, and diplomacy.
• Excellent organizational skills and high attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn human resource information system (HRIS), payroll management, and/or similar computer applications.
• Mission-focused with sensitivity to organizational needs.
• Strong time management skills.
• Ability to work at a fast pace while maintaining accuracy.
• Perceptive and capable of relating to individuals at all levels within the organization.
• Ability to organize and prioritize regular and fluctuating workload.
• Valid Washington State driver’s license and required minimum liability insurance for WA State
• Must be deemed insurable as determined by Catholic Charities liability insurance provider.
• Being cleared by criminal background check and fingerprinting when required

Nice To Haves

• Associate degree in Human Resources or related field preferred.
• Experience working in a non-profit organization highly preferred.
• Knowledge of employment law and other government compliance regulations preferred.

Responsibilities

• Establishes, maintains, and closes digital employee personnel files in compliance with applicable organization, audit, and legal requirements.
• Verifies, completes, and maintains I-9 documentation according to Federal guidelines.
• Compiles documents during pre-employment, after new hire onboarding, and continuously during employment.
• Tracks required staff certifications, registrations, licenses, etc. in collaboration with the Credentialing Specialist. Verifies credentials are current on an annual basis, or more often if needed/required.
• Processes monthly background checks for behavioral health staff and other background checks for Early Learning and other identified staff as required.
• Assists employees with general HRIS needs (ex., resetting passwords, system training).
• Completes leave/absence census reports twice monthly.
• Participates in audits of personnel files, benefits, or other HR programs/procedures. Reviews any corrective action or recommended process improvements with HR Leadership.
• Reports all employee relations issues, such as employee complaints, harassment allegations and civil rights complaints, to HR Leadership.
• Directs HR policy/process/procedure, employment law, and other high-level HR questions to HR Leadership.
• Enters approved job descriptions in the HRIS and shared drive. Sends updated job descriptions to impacted staff for signatures, as appropriate.
• Conducts phone screenings with qualified applicants as requested.
• Schedules job interviews, including coordination of calendars and schedules and approval of interview questions.
• Initiates the reference checking process, reviews the feedback reports, and provides the report to the assigned Talent Acquisition Specialist and/or hiring manager.
• Establishes and maintains digital applicant files and applicable applicant documents.
• Creates and distributes new hire e-mails and new hire packets.
• Attends job fairs and other external recruiting events as requested.
• Creates new employee records in the HRIS.
• Assists with new employee onboarding (e.g. training employees in the HRIS, employee badges, etc.).
• Tracks job descriptions and onboarding checklists for new hires and assures required items have been completed and signatures are obtained.
• Enters new hire information into various benefit portals.
• Monitors ticketing system and assigns tickets to the appropriate HR staff member(s).
• Processes incoming mail.
• Monitors the HR Department email box and forwards emails to HR staff member(s) as needed.
• Creates and distributes documents.
• Schedules HR team meetings prepares agenda and maintains notes for each meeting.
• Orders requested supplies.
• Participates in administrative staff meetings and attends other meetings and seminars as requested/required.
• Drafts letters, e-mails, and other documents.
• Tracks changes to policies, procedures, and the Employee Handbook and submits for review and approval.
• Coordinates and schedules meetings, training sessions, and other requested events.
• Acts as the primary HR contact for emergency alerts (RAVE alerts).
• Schedules events and participates in special projects as assigned.
• Performs other duties as required and assigned.

Benefits

• 13 paid holidays, 12 days of vacation, 12 days of sick leave per year
• Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
• Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
• Basic Life Insurance paid 100% by Catholic Charities
• Flexible Spending Account eligibility following 6 months of employment
• Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
• Additional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theft
• Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
• Annual longevity awards begin at 5 years of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees