Human Resources Specialist - FT

Nebraska Department of Education•Lincoln, NE

35d

About The Position

Under the general direction and supervision of the Associate Vice President of Human Resources, the Human Resources Specialist performs a variety of assigned technical and administrative duties to provide service, support, and information to staff, faculty, students, and the public in support of the Human Resources division. This full-time regular position assists the Associate Vice President of Human Resources with recruiting processes, collects, compiles, and analyzes HR data, metrics, and statistics, and applies this data to make recommendations related to recruitment, retention, and legal compliance. This position also provides training to new employees and supervisors concerning HR processes and coordinates professional development activities for College employees.

Requirements

Associate's degree in Human Resources, Business, Management, or a directly related field of study, OR two (2) years equivalent of college-level studies supplemented by post-secondary coursework in Human Resources, Management, Public Administration, or Business.
Three (3) years professional-level work experience in a Human Resource, HRIS, or professional Business capacity relating to employment and technology.
Possess and maintain a valid Driver's License and the ability to qualify for auto insurance.
Professional-level qualifying related work experience (beyond the required three (3) years minimum work experience) in a Human Resources or HRIS capacity may be substituted for the listed educational requirements on a year-for-year basis.

Nice To Haves

Bachelor's degree in Human Resources, HRIS, Technology, Business, or Management may substitute for up to one (1) year of required work experience.

Responsibilities

Assist with developing, creating, and updating procedures for posting positions, revising descriptions, etc., for College end-users.
Assist in providing guidance and expertise in hiring and interview processes to Interview Teams.
Assist candidates as needed to apply to positions online on the SCC job board.
Provide a variety of support to the Associate Vice President of Human Resources and Interview Teams to provide accurate, timely, efficient, and easy-to-use processes for interviews.
Review and process applications after a posting is closed.
Collect all Interview Team information and documents for the HR file.
Process Criminal Background Check reports and coordinate drug screen testing; collect reference check processes from recommended applicants for employment; provide guidance on findings to HR Admin Team.
Create offer letters and discuss job opportunities with part-time regular employees in an offer call via phone or Zoom meetings.
Meet with new adjunct, part-time, and student employees to collect, review, and process employment paperwork in a timely manner.
Assist as requested for full-time New Employee Orientation and onboarding.
Create new positions in Colleague(Ellucian) as needed.
Compose advertisements and schedule publications in newspapers, professional journals, and appropriate websites.
Notify the Administrative Director of Human Resources of closed postings to ensure a timely review of applicants. Assist with review of closed positions, as needed.
Assist with the electronic and technical components of onboarding processes to ensure a smooth and seamless transition to employment. This includes, but may not be limited to: coordinating with IT for technology services, coordination and ordering of telephone services, assignment of employee ID, etc.
Assist in developing reports to help identify the best/most effective sources of recruiting and outreach based on advertising placement.
Create, review for accuracy, and process all Board Reports, annual salary/benefit letters, termination documentation, etc.
Process new hire information utilizing College technology, HR, and Payroll systems.
Produce informational reports as requested and at least quarterly to include: Professional Development, Performance Evaluations, etc.
As necessary, respond to requests for employment verification, reports, etc., in a timely and confidential manner.
Develop, review, and process information for the SCC Board of Governors, including Personnel Action Reports each month in coordination with the Administrative Director, Human Resources.
Maintain electronic employee file/data management.
Recommend and research technology to recommend best practices to update processes and record maintenance.
Assist in providing data, information, and support for HR and Administrative Services for projects relating to labor relations, classification/compensation review, new hires, development of offers of employment, All College Conference, etc.
Work with VPHR and HR Training staff on identifying potential Employee Wellness initiatives, vendors, and programs for College Employees. Serve as a part of the Human Resource and College-Wide Employee Wellness initiatives.
Assist with Human Resources functions as assigned.
Develop a knowledge of Human Resources concepts and regulations through attendance at conferences, workshops, webinars, etc.
Regularly maintains, reviews, processes, and develops a variety of extremely confidential and sensitive information in a secure, professional, and trustworthy manner.
Assures adherence to an established budget by monitoring expenditures and approved budget allocation, assures transparency in all financial, purchasing, and budget transactions; adherence to College budget and purchasing policies, best fiscal practices, etc.
Conducts regular reviews of the Human Resources, Personnel Services, Tuition Reimbursement, Professional Development, and Safety/Security budgets/expenditures/purchases on an ongoing basis and provides reports/updates to the Associate Vice President of Human Resources at least quarterly.
Notifies supervisor of changes, unique requests, or other notable budgetary issues, concerns, or requests.
Actively participates and assists the Associate Vice President for Human Resources in the annual development of the budgets for all areas assigned to the Human Resources Division.
Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute.
Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment.
Support the College's policies and programming related to access, fair employment, and equal opportunities for all.