Human Resources Specialist - Rollins School of Public Health

Emory • Atlanta, GA

40d • Onsite

About The Position

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. This role educates and assists management and employees within a particular division or department in the administration of human resources policies and procedures. It interprets policies and works with appropriate staff to effectively resolve human resources issues. The specialist provides guidance to managers and supervisors regarding employee leave policies, and may investigate and gather information regarding employee relations, Workers' Compensation and FMLA situations. They initiate employment requisitions and follow up on job postings and applicant referrals, process new hire and applicant tracking paperwork, and ensure the accuracy and completeness of employment documents. Additionally, they review and obtain approval of time and attendance documents, process reimbursements and special checks, and maintain required documentation. The role involves maintaining databases, records, and files, and preparing reports. May also assist with budget preparation and monitor expenditures for specific areas.

Requirements

• Two years of college coursework, and three years of office administration experience which includes two years of human resources experience, OR an equivalent combination of education, training and experience.
• Knowledge of various personal computer software packages.

Nice To Haves

• Effective verbal and written communication skills with strong attention to detail, organizational abilities, and customer service skills.
• Familiarity with higher education HR operations, including staff, faculty, and student employment processes and data management.
• Knowledge of PeopleSoft, Kronos, iCIMS, Excel, PowerPoint, Canva, and other HR-related software systems.
• Experience supporting hiring and employment transactions, leave administration, and timekeeping functions.
• Skilled in maintaining electronic records, digital files, and confidential information.
• Ability to work effectively in a fast-paced, team-oriented environment while managing multiple priorities and deadlines.

Responsibilities

• Educates and assists management and employees within a particular division or department in the administration of human resources policies and procedures.
• Interprets policies and works with appropriate staff to effectively resolve human resources issues.
• Provides guidance to managers and supervisors regarding employee leave policies.
• May investigate and gather information regarding employee relations, Workers' Compensation and FMLA situations.
• Initiates employment requisitions and follows up on job postings and applicant referrals.
• Processes new hire and applicant tracking paperwork.
• Ensures the accuracy and completeness of employment documents.
• Reviews and obtains approval of time and attendance documents, processes reimbursements and special checks and maintains required documentation.
• Maintains databases, records and files and prepares reports.
• May assist with budget preparation and monitor expenditures for specific areas.
• Serves as primary timekeeper for bi-weekly staff and student employees, resolving timekeeping issues, submitting payroll transactions, and ensuring compliance with payroll and employment policies.
• Manages departmental HR inboxes and provides timely customer service and support to employees, managers, and university partners.
• Coordinates FMLA and leave administration, including employee guidance, documentation, tracking, and compliance oversight.
• Administers student employment processes, including hiring, onboarding, and employment transactions, and serves as the departmental student hire system superuser.
• Coordinates adjunct and postdoctoral appointments, renewals, and related HR actions in accordance with institutional policies and deadlines.
• Collaborates with HR, Payroll, Finance, Recruitment, and other university departments to support HR operations, compliance initiatives, and data integrity.
• May assist with temporary staffing, visa processing, process improvement initiatives, SOP development, website updates, audits, training, special projects, and other HR-related initiatives as assigned.

Benefits

• Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree