Human Resources Specialist

San Diego Metropolitan Transit System (MTS)•San Diego, CA

About The Position

Human Resources Specialists can be assigned primary staff responsibility for a variety of important human resources and employee relations programs and processes. Areas of specialty include offboarding, DEIB program administration, Drug and Alcohol Program administration, employee recognition program administration, leave of absence management, learning management system (LMS) administration, and coordinating disability and religious accommodations. The Human Resources Specialists (Employee Relations) are responsible for the offboarding process, administering the Agency’s self-funded unemployment insurance program, administering MTS’s DOT mandated drug/alcohol testing program for safety-sensitive employees, DEIB administration, LMS administration, and other administrative functions. The Human Resources Specialists (Employee Relations) will also be cross-trained on the responsibilities of the Human Resources Specialist (Leave Management) who is responsible for the administration of leaves of absence (e.g., FMLA, CFRA, PDL), managing the reasonable accommodations process, tracking and administering MTS’s COVID-19 response including administering COVID-related leave and reporting to governmental authorities, and assisting the Director in tracking and arranging reasonable accommodations for the Agency’s employees.

Requirements

Knowledge of or ability to learn MTS policies and regulations, ability to read, understand and apply MTS policies, regulations and union labor contracts
Ability to use ADP and HRIS software to accomplish given tasks
Ability to write letters, memoranda and reports using clear, concise and grammatically correct English
Ability to speak clearly, distinctly and effectively in person-to-person or small group situations using tact and diplomacy
Ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel
Ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions
Skill in verifying the accuracy and completeness of forms and reports
Knowledge of Microsoft Word and Excel and the ability to learn and use other software that MTS might have or acquire
Ability to exercise discretion and good judgment when applying and interpreting policies and procedures of human resources administration
Ability to effectively present information and respond to questions from groups, managers, customers and the general public
Ability to represent MTS in a positive way while working with the public
Ability to provide professional level support in human resource program areas
Possess a bachelor’s degree from an accredited college or university with at least three or more years of administrative experience, preferably in the area of Human Resources.
Requisite knowledge, skills and abilities may be substituted for the degree requirement.
Must possess and maintain a valid California Driver License or be able to utilize alternative transportation when needed to perform job-related essential functions.

Nice To Haves

PHR or SHRM-CP certification is preferred.
Experience using ADP Vantage HRIS is preferred.

Responsibilities

Coordinates and processes terminations for union and management employees.
Administers mandated curriculum in LMS system and follows up on delinquent training.
Administers the online employee recognition platform and plans/organizes events.
Assists with public outreach and employment brand management.
Manages the entire unemployment claim defense process (e.g., drafts initial response, researches relevant precedent decisions, prepares witnesses, serves as the spokesperson at Hearings and crafts appeals to the State).
Assists the Talent Acquisition Manager in planning and coordinating DEIB ventures.
Monitors and audits unemployment claim charges and invoices.
Maintains and updates employee information in ADP Vantage.
Assists in administering the onboarding and orientation for new employees.
Scans personnel related documents into the Agency’s document management system.
Provides back-up coverage for the front desk reception area or leave management.
Performs other duties as assigned.