Human Resources Specialist II - College of Medicine - HR Transaction Center

University of Florida • Gainesville, FL

3d • $60,000 - $64,000

About The Position

Are you detail-oriented, systems-savvy, and passionate about ensuring accuracy
in HR processes? Join our College of Medicine Human Resources Office as an HR
Specialist II. This role offers a unique opportunity to contribute to the HR
operational backbone of our college, serving as a key liaison between department
partners and the University of Florida Human Resources (UFHR) transaction
approvers.

As an HR Specialist II, you’ll play an integral role as a member of our
Transaction Center, reviewing and approving a variety of employment, position,
and recruitment transactions while ensuring compliance with university and
college policies and procedures. You’ll also manage essential faculty, staff, and trainee data, conduct audits, and generate reports to support strategic
decision-making.

This position provides an excellent foundation for career growth, offering
insight and experience in a wide range of HR functions while allowing you to
learn from and collaborate with experts in the field. You will join a
collaborative team of HR professionals, including business partners and
specialists in benefits, employee relations, graduate programs, immigration, and
department partners.

Requirements

• Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

• Highly organized, adaptable, and comfortable working in a high-volume, transactional environment.
• Proven ability to manage multiple priorities, meet deadlines, and maintain high accuracy and attention to detail.
• Keen eye for accuracy and compliance.
• Collaborative mindset to work closely with HR team members, department partners, and other key stakeholders.
• Thrive in roles that involve troubleshooting, resolving discrepancies, and enhancing processes.
• Strong communicator, interacting effectively with both internal and external stakeholders, ensuring smooth transaction workflows and resolving any challenges that may arise.
• Familiar with PeopleSoft or similar HRIS systems, with the ability to quickly learn new software platforms.
• Knowledgeable of university HR transaction processes & policies or the ability to quickly become proficient in these areas.
• Experience using Microsoft Office Applications.

Responsibilities

• Serve as a college-level approver, also known as a Level 1 approver, for a wide range of employment and position transactions, including but not limited to: hires, special pay increases (SPIs), reclassifications, FTE changes, administrative supplements, additional pays, position description updates, supervisor changes, leaves of absence, terminations, and leave cash outs. These are primarily processed through the university’s HRIS System, currently PeopleSoft.
• Ensure all transactions and associated paperwork is completed and in alignment with university and college policies and processes. Identify and work closely with department partners, COM-HR team members, and UFHR colleagues to troubleshoot and resolve discrepancies in transactions.
• Provide advice and guidance to departments on applicable university & college policies, procedures, and compliance requirements related to employment and position transactions.
• Ensure completeness and accuracy of employment data, including salaries, benchmarks, titles, position numbers, minimum requirement verifications, negotiables, and more.
• Ensure compliance with university and college policies regarding I-9 verifications, licensure, postdoctoral appointments, and other employment requirements.
• Run and analyze reports within university and college reporting systems, including PeopleSoft, Enterprise Analytics, PageUp, and other HR systems to support data-driven decision-making.
• Conduct audits of employment records and processes to support ongoing compliance and identify opportunities for process improvement.
• Serve as a college-level approver for recruitment-related transactions, including job reposting, candidate screenings, and offer letters, ensuring alignment with university and college policies and best practices.
• Ensure accuracy of job postings, offer letters, & associated documentation, including alignment with college hiring request and university clearance as applicable.
• Confirm job postings through the university’s talent acquisition software, PageUp, are updated and dispensed appropriately.
• Serve as a resource to departments for troubleshooting issues related to recruitment and hiring processes. Collaborate with business partners for hard-to-fill/specialized positions.
• Provide guidance and feedback to departments regarding compliance elements and opportunities to enhance postings.
• Participate in the development and refinement of standard operating procedures (SOPs) for the College of Medicine HR Hub to streamline processes and improve service delivery.
• Foster a culture of teamwork and collaboration within the Transaction Center and the broader COM-HR team to meet deadlines and provide excellent service.
• Assist with special projects and initiatives as needed, demonstrating flexibility and adaptability in supporting the dynamic needs of the college.

Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages with 10+ paid holidays, paid family, sick and vacation leave
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees