Human Resources Specialist II

San Joaquin Delta College•Stockton, CA

6d•Onsite

About The Position

Under the direction of the assigned manager, perform advanced-level technical and administrative human resource support functions including recruitment, applicant tracking, payroll administration, new employee orientation, research and providing information to staff and the public regarding hiring and recruitment policies and procedures, and labor agreements; and maintain a variety of confidential and sensitive personnel records and files. This is an advanced journey level class allocated only to the Department of Human Resources. The Human Resources Specialist II performs a variety of advanced-level technical and administrative human resource support functions for the District.

Requirements

Knowledge of principles and practices related to the human resources function.
Knowledge of collective bargaining, agreements, and contracts.
Knowledge of basic principles and practices of recruitment, orientation and related personnel functions.
Knowledge of methods and techniques of research and basic report preparation.
Knowledge of methods and techniques of business letter composition.
Knowledge of standard office procedures and equipment; computer proficiency and technical aptitude utilizing office and human resources systems and software.
Knowledge of pertinent federal, state, and local laws, codes and regulations.
Ability to lead, organize, and review the work of staff.
Ability to work independently with limited supervision.
Ability to meet deadlines and work under pressure.
Ability to organize and schedule work to maximize efficiency.
Ability to maintain confidentiality.
Ability to prepare a variety of correspondence and documentation.
Ability to maintain a variety of confidential files and records.
Ability to analyze data to produce reports.
Ability to administer various bargaining unit contracts.
Ability to explain District hiring policies and procedures.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to provide timely and effective customer service to others and streamline responses in a timely and prompt manner.
Ability to establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.
Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic backgrounds, and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and cultural humility.
Associate’s degree from an accredited college or university.
Two years’ experience performing duties directly related to human resources.

Responsibilities

Develop and implement recruitment plans for all classified, faculty and management vacancies at the College; establish deadlines for applications; prepare related online postings, job advertisements and other documentation; screens applications and reviews transcripts for minimum qualifications; schedule recruitment committee meetings and administer examinations to qualified applicants as appropriate, evaluate faculty transcripts as related to salary determination.
Assist in training and onboarding other staff such as Human Resource Specialists, temporary employees and oversees student workers as appropriate.
Meet standard levels of hiring processes each month as set by the Director of Human Resources and Risk Management.
Assist prospective candidates and applicants with staffing and recruiting processes, hiring and personnel policies, and other inquiries as applicable.
Coordinate with groups and individuals, but not limited to, selection committee members, Information Technology departmental staff, and community partners.
Schedule interviews and provides guidance on the use of District’s online applicant tracking system.
Assist in maintaining and updating District human resources policies and procedures.
Monitor and track pre and post hire processes such as onboarding, new hires, health screenings, LiveScan, and related items.
Assist in creating and editing job descriptions.
Ensure compliance with applicable laws, District polices, practices, hiring processes, and labor agreements in order to provide appropriate salary placement recommendation.
Conduct new employee orientations.
Respond to inquiries regarding District human resources policies, procedures, and labor agreements related to recruitment and selection.
Track and maintain a variety of manual and computerized information, including confidential personnel files and records, recruitment data, approved Board action(s) and other time sensitive data within the assigned deadlines.
Enter and file newly hired employee and short-term data into personnel systems, in support of payroll processing within the assigned deadlines.
Update a variety of personnel information in the appropriate system of record(s).
Maintain confidentiality when working with sensitive information and adheres to District confidentially policies and practices.
Perform a variety of administrative support duties related to meetings of the Board of Trustees; prepares confidential agendas and other documentation as requested; prepare a variety of correspondence including confidential memos, letters, reports, requisitions and other types of correspondence.
Receive and monitor faculty professional growth plans and salary advancement requests; evaluate faculty transcripts as related to salary determination per District policy.
Stay apprised of laws/regulations in hiring.
Provide customer service support to internal and external clients, management, faculty, staff, students, applicants, the general public and outside agencies; and delivers responses to all inquiries and correspondence.
Process and monitor invoices, purchase orders and financial transactions as required in the appropriate deadlines.
May represent the District at job fairs, outreach/recruitment events, and community engagements related to District staffing, recruiting, and outreach initiatives.
Perform related duties and responsibilities as assigned.