Human Resources Specialist - Benefits PC 2211

Manassas City Public Schools•Manassas, VA

53d

About The Position

The HR Specialist ensures consistent application of policies, accurate documentation, and timely communication with employees, supervisors, and external partners. The HR Specialist provides guidance on eligibility and procedures, maintains confidential records, and supports the division's commitment to employee well-being, compliance, and effective workforce management.

Requirements

Knowledge of laws and regulations governing benefits administra
Knowledge of federal and state laws pertaining to human resource
Knowledge of Virginia Workers' Compensation Code and OSHA record keeping.
Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefit programs, including ERISA, COBRA, FMLA, ADA, Workers' Compensation, and Medicare.
Strong oral and written communication skills to include public speaking.
Computer proficiency and technical aptitude with the ability to use Microsoft Word, Excel, PowerPoint, Access, and human resources softwar
Ability to establish and maintain effective working relationships with fellow employees and local and state agencie
Ability to provide excellent customer service to employee
Ability to organize and perform work independently.
Ability to perform detailed work with accuracy.
Ability to maintain confidentiality.
Ability to work successfully under pressure and resolve issues in a team-based environment.
Knowledge of the methods and practices of personnel administra
Knowledge of the Virginia Retirement System and disability programs.
Bachelor's Degree in Human Resources or related field, preferred
A minimum of two (2) years' experience in human resources and or benefits

Nice To Haves

SHRM-CP or SHRM-SCP certification, preferred

Responsibilities

Analyzes and responds to FMLA requests and inquirie
Administers FMLA leave by tracking usage, maintaining required medical and return-to-work documentation, providing support to employees on leave, and coordinating FMLA with Short-Term Disability, Workers' Compensation, and ADA requirements
Coordinates and presents annual FMLA and Workers' Compensation training to employees and administrator
Analyzes and interprets leave regula Provides counsel to employees and administrators.
Processes and tracks employee injury and workers' compensation claims, ensuring proper documentation, communication, and coordination with employees, insurance providers, and internal systems.
Serves as the primary point of contact for workers' compensation claims, maintaining communication with employees, insurance providers, medical offices, and internal departments to monitor claim status and ensure timely resolution.
Maintains OSHA injury and illness logs and submits required annual reports to the Bureau of Labor Statistics.
Manages light duty restrictions and return to work for employee Communicates with doctors regarding status and type of light duty assigned to employees.
Communicates with the Department of Finance and the insurance company when an employee has surpassed the seven (7) day waiting period; creates wage chart to determine average weekly wage for time lost benef
Administers short- and long-term disability claims, monitors claim status, responds to employee inquiries, and coordinates with the Finance Department as needed.
Sets up leave accrual/balance in Munis for adjusted, annual, sick and personal leav Administers all sick leave transfers.
Coordinates and manages the new hire orientation process with support from the Benefits Administrator.
Assists with annual Open Enrollment process and ACA reporting.
Responds to employee benefit inquiries and processes benefit applications and related documentation accurately and efficiently.
Develops and conducts presentations for benefit and/or wellness programs to include seminars, exhibits, orientations, and health screening
Designs and provides content information for benefit plan and wellness program materials, i.e., newsletters, publications, and promotional materia
Collaborates with The Local Choice Wellness Team and the Employee Assistance Program team to coordinate on-site wellness seminars and activitie
Assists and serves as the back up to the benefits administrator
Collaborates with the Benefits Administrator on benefit webinars and videos, Lincoln reports, social media outlets, SOP's, benefit plan FAQ's, and reconciliation of benefit plan invoices/bills.
Maintains high level of confidentiality.
Performs other tasks as assigne