Human Resources Operations Specialist (Temp)

Neighborhood Healthcare•Escondido, CA

11h•Onsite

About The Position

The Human Resources Operations Specialist will create and maintain human resource personnel records at Neighborhood Healthcare (Neighborhood). This role is responsible for managing various HR processes, including pre-employment, onboarding, initial credentialing, data management, HR compliance and will be a resource for employees across Neighborhood as it pertains to human resources related inquiries. Additionally, this role will work with management to ensure the human resources information system (HRIS) is maintained with accurate data at all times.

Requirements

Bachelor’s degree or equivalent combination of education and experience in human resources, project management, customer service, or general business administration required.
Two years’ customer service, recruiting, human resources, or general administration required
Excellent verbal and written communication skills, including superior composition, typing and proofreading skills
Ability to interpret a variety of instructions in written, oral, diagram, or schedule form
Ability to assess situations and independently develop a plan of action with necessary sense of urgency
Ability to interact in a courteous and professional manner with all levels of staff and volunteers, including Board Members, Donors, internal managers and directors
Ability to successfully manage multiple tasks simultaneously
Excellent planning and organizational ability
Ability to work as part of a team as well as independently
Ability to work with highly confidential information in a professional and ethical manner
Ability to lift/carry 10 lbs/weight
Ability to stand for long periods of time
Follows all safety procedures as outlined in Neighborhood Healthcare’s Illness and Injury Prevention Plan (IIPP) and report any injuries and/or unsafe conditions immediately
Maintains current knowledge of policies and procedures as they relate to safe work practices
Follows all safety procedures and reports unsafe conditions
Uses appropriate body mechanics to ensure an injury free environment
Familiarity with location of nearest fire extinguisher and emergency exits
Follows all infection control procedures including blood-borne pathogen protocols
Maintains privacy of all patients, employees and volunteer information and access such information only on a need-to-know basis for business purposes
Comply with all regulations regarding corporate integrity and security obligations
Reports all behavior and/or activity that are unethical, fraudulent, or unlawful

Nice To Haves

Human Resources certification preferred.
Experience within the healthcare industry preferred
Multiple phoneline experience preferred
Bilingual (English/Spanish), (English/Arabic), or (English/Mandarin) preferred
Knowledgeable and proficient understanding of project management software, donor databases, and social medial platforms; Asana, Word Press, GiveSmart, eTapestry, Canva, Constant Contact, and/or Virtuous preferred
Proficient knowledge of identifying, cultivating, and securing multiple mid-level to major gift donors; both private and corporate

Responsibilities

Acts as backup support to front office administrative assistants, as needed
Responds promptly and with caring actions to patients and employees
Maintains professional working relationships with all levels of staff, clients, and the public
Enters and maintains employee data in HRIS, including new hire data entry and processing employees pay, status, demographic, site, organization, FTE, and other changes to ensure data integrity
Assists with documenting other changes, such as creating employee change forms or other status change documentation
Creates and maintains employee filings and HR documents in personnel records files, including scanning hardcopy documentation to electronic format and storage
Works with management on departmental guidelines on electronic file management and records retention
Works with management to create projects to streamline file organization, including setting goals to re-organize and overhaul files within specific guidelines according to documents retention regulations
Develop, process, and maintain periodic status reports of employee data for management
Serves as a resource for employees to resolve and answer HR-related inquiries, including researching solutions and redirecting questions to other HR teams for additional information
Prepares new hire binders and documentation for new hire orientation and onboarding, including creating employee badges, setting up timekeeping kiosks, completing time entries, and verification processes
Create facilities and IT tickets for the department, as requested
Assist with assigning training modules to employees, as requested
Processes pre-employment occupational health screening authorizations, including informing candidates, reviewing and filing results
Collects, reviews, and files background check results, including identifying missing education items, obtaining required documentation, and notifying the manager of any flags
Works with HR Ops Manager and TA Teams to submit letters to rescind offers for cause to candidates who fail pre-screening qualifiers
Oversees initial and ongoing credentialing for all clinical staff ensuring all necessary documentation is collected and verified
Utilizes Modio, credentialing software to track and manage Licensed Individual Practitioners (LIPs)_credentials
Assists the HR Compliance Specialist ensuring timely renewal of licenses, certifications, and other credentials to prevent lapses
Conducts weekly Virtual New Hire Orientation for new employees across all Neighborhood locations, including continuous reviewing and improving orientation content, and suggesting and implementing edits for process improvement, coordinating first week schedules, and coordinating required training with Electronic Medical Records team
Owns the New Hire Huddle weekly meeting, coordinating with cross-functional teams such as EMR, Provider Enrollment, Talent Acquisition, and Compliance to ensure seamless onboarding experience.
Identifies opportunities for process improvement and implement best practices to enhance HR Operations processes
Manages voluntary terminations by preparing final paychecks, revoking access, notifying supervisors, coordinating exit interviews, and collaborating with the HR Ops Manager to ensure accurate code creation and entry, enabling the analysis of trends in exists and reason codes
Conduct regular audits of personnel files, credentialing files, and HRIS data to maintain data integrity and ensure completeness and accuracy
Performs other related duties as required and assigned