Human Resources Operations Manager

Prairie Field Services•Hartrandt, WY

just now

About The Position

The Human Resources Operations Manager leads Prairie Field Services’ human resources infrastructure with a focus on operational precision, systems automation, and talent strategy. The role is responsible for modernizing and tightly managing the company’s core HR systems — including attendance, payroll, and Driver Qualification (DQ) files — through heavy use of AI and automation tools to improve speed, accuracy, and auditability. The position also directs the company’s Talent Acquisition/Marketing Specialist and leads companywide recruiting and retention strategy, new hire orientation, social media and marketing efforts, company-branded merchandise programs, short and long term disability case management, and benefits and 401(k) vendor relationships. The position reports directly to the Chief Operating Officer (COO).

Requirements

Bachelor’s degree in human resources, business administration, or related field, or equivalent experience preferred
5+ years of progressive HR experience; experience in trucking, oilfield services, or another safety- and compliance-driven industry preferred
Demonstrated experience leveraging AI, HRIS, payroll, or automation platforms to modernize HR operations
Working knowledge of DOT/FMCSA Driver Qualification file requirements and recordkeeping/retention standards
Experience leading full-cycle recruiting and retention programs, ideally for drivers or field-based staff
Working knowledge of ADA, FMLA, and short/long term disability case management processes
Experience managing vendor relationships, particularly benefits brokers and 401(k) providers
Exceptional organizational skills with an exacting attention to detail and recordkeeping accuracy
Prior supervisory experience, with the ability to manage and develop a direct report
Excellent oral and written communication skills and ability to communicate at all levels within the company
Proficient in MS Windows and MS Office; quick to adopt and champion new HR technology and AI tools
Ability to travel as needed to company locations across Wyoming, North Dakota, Montana, and New Mexico
Ability to prioritize competing demands and stay focused on the highest value-add actions

Responsibilities

Leads the identification, implementation, and ongoing use of AI and automation tools across HR functions to improve speed, accuracy, and consistency companywide
Automates and continuously improves the company’s attendance tracking system and attendance policy enforcement
Automates and continuously improves, in conjunction with the finance team, the company’s payroll process to ensure accurate, timely, and auditable employee pay
Automates and manages the company’s Driver Qualification (DQ) files to ensure ongoing compliance with FMCSA/DOT recordkeeping requirements
Directs and manages the Talent Acquisition/Marketing Specialist, including direction, workload, and performance management
Leads companywide recruiting and retention strategy to attract, hire, and retain qualified drivers and staff
Oversees the company’s social media presence, and marketing initiatives
Oversees (through the direct report’s efforts) company events
Manages the company’s branded merchandise program, including item creation, budgeting, purchasing, distribution, and tracking of feedback
Oversees the new hire orientation process in partnership with the other managers responsible for onboarding
Manages short and long term disability cases from initiation through resolution
Builds and maintains strong working relationships with benefits and 401(k) providers to ensure competitive offerings and vendor accountability
Drives employee education, participation, and engagement in benefits and 401(k) programs
Ensures HR recordkeeping across all functions is accurate, tightly organized, and audit-ready at all times
Reports on recruiting, retention, compliance, and HR systems performance to the COO & leadership team
Leads HR initiatives in adherence to Prairie Field Services’ mission, vision, and values
Manages the company’s third-party website designer/developer to keep the company website current, accurate, and up to date
Performs all other essential duties as assigned