Human Resources Operations Coordinator

OICR•Toronto, ON

13d•Hybrid

About The Position

The Ontario Institute for Cancer Research (OICR) is seeking to fill an existing vacancy for a Human Resources (HR) Operations Coordinator to maintain employee data, reporting and documentation in all HR systems, including those for our third-party service providers. HR Operations related responsibilities include support of OICR programs, audit and reporting requirements, compensation programs, documentation and information for staff. This position is temporary, full-time for one-year.

Requirements

Post-secondary education in Human Resources or a related field, or recognized equivalent
Knowledge, competence and experience working with multiple Human Resources systems including HRIS, performance, learning, payroll and benefits administration, including how data flows between each
Completed or working towards CHRP or CHRL designation
Solid knowledge of employment legislation including the Employment Standards Act, Occupational Health & Safety Act and Ontario Human Rights Code
Strong experience using MS Office applications
Excellent time management and organization skills
Demonstrated attention to detail and accuracy
Ongoing requirement for computer-based work, testing, validation, data entry, analyzing/auditing data, technical troubleshooting, process improvement and reporting
High level of integrity, confidentiality, and accountability
Able to communicate and work collaboratively with all levels of staff within the organization
Knowledge of HR privacy requirements and experience working with sensitive data

Responsibilities

Maintenance of employee data and files in the HRIS, Performance Management System (PM), Learning Management System (LMS), and online Employee Self Service site ensuring the accuracy of HR records and integrity of HR data sources
Data entry into third-party service provider administration sites (i.e., background check, benefits administration, etc.) and other tracking
Assists in collecting, collating and analyzing HR data for reporting
Support the configuration of processes/requirements in the systems and ensure data is appropriately maintained over time per HR records management procedures
Maintains up-to-date process and system documentation, training manuals
Assists in evaluating, testing, documenting and implementing new or revised HR processes resulting from system updates/releases or process improvements
Support the compensation and benefits programs, coordinating the job evaluation process and finalizing documentation, including set up of job-related information in the HRIS
Support the Recruitment process, including reviewing job postings to ensure alignment with evaluated roles and hiring ranges, as well as entry into the HRIS for posting
Support the Performance Management process for eligible staff, including annual and probationary review reporting and follow up
Assist with contract management for both paid and appointed positions, including preparation of the appropriate paperwork (e.g., offer letters, agreements)
Drafting communications and keeping HR information up to date on the intranet for staff
Assist with the annual merit increase program and pay equity reviews
First point of contact for enquiries from staff regarding policies and procedures