Human Resources Office Assistant

Wonderful College Prep Academy•Delano, CA

3d•Onsite

About The Position

The HR Office Assistant (Temporary) provides administrative support to the Human Resources department by assisting with recruitment, onboarding, employee records, and compliance activities. This role helps maintain accurate and confidential personnel records, supports day-to-day HR operations, and assists with HR initiatives to ensure efficient and effective delivery of human resources services.

Requirements

High school diploma or equivalent required
One (1) year of administrative, clerical, customer service, or office support experience preferred
Experience using Microsoft Office Suite required
Clearance of FBI/DOJ TB clearance
Mandated reporter certificate
Excellent verbal and written communication skills
Strong interpersonal and customer service skills
Basic computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Strong organizational skills with attention to detail and accuracy
Effective time management skills with the ability to prioritize multiple tasks and meet deadlines.
Ability to maintain confidentiality and handle sensitive information with discretion
Ability to follow written and verbal instructions and complete assignments accurately
Detail-oriented
Willingness to learn, take initiative, and adapt to changing priorities
Basic problem-solving skills and the ability to identify and escalate issues appropriately.
Effectively prioritize and juggle multiple concurrent projects
Ability to work independently on assigned tasks and collaboratively as part of a team with minimal direction
Ability to learn and use Human Resources Information Systems (HRIS) and other business software
Ability to establish and maintain effective working relationships with employees, applicants, vendors, and the public

Nice To Haves

Associate's degree in Human Resources, Business Administration, or a related field preferred
Experience with an HRIS is preferred
Experience in working with a diverse student population

Responsibilities

Answer and direct incoming phone calls, take messages, and provide administrative support to employees, applicants, and visitors
Provide administrative and clerical support to the Human Resources department, including filing, document preparation, correspondence, copying, scanning, and record maintenance
Operate standard office equipment, including copiers, scanners, fax machines, and other office technology
Maintain organized, accurate, and confidential HR filing systems, including electronic and paper personnel records
Enter, update, and maintain employee information in HR databases, spreadsheets, and filing systems, ensuring accuracy and confidentiality
Assist with monitoring office and HR supply inventory; prepare purchase requests or purchase orders and coordinate department purchases as needed
Assist with scheduling meetings, interviews, orientations, training sessions, conferences, travel arrangements, and other department activities as assigned
Support employee recognition and engagement programs, including Employee of the Month, birthdays, service anniversaries, and other employee appreciation initiatives by preparing recognition materials, managing inventories, and coordinating timely distribution
Assists with new hire onboarding by preparing onboarding materials, scheduling orientations, creating personnel files, and ensuring new hire files are complete
Support employee separation process by preparing separation paperwork, maintaining required documentation, and appropriately archiving personnel files
Maintain accurate, complete, and confidential employee personnel files in accordance with company policies, legal requirements, and record retention guidelines
Conduct periodic audits of personnel files, including Form I-9, tuberculosis (TB) documentation, licenses, certifications, and HR records to ensure accuracy and compliance
Assist with employment verification requests, Employment Development Department (EDD) forms, and other employment-related documentation
Support recruitment activities by posting job openings, scheduling interviews, coordinating candidate communications, and assisting with applicant tracking
Ensure confidentiality of employee information and sensitive HR records while adhering to company policies and applicable federal, state, and local regulations.
Perform other related duties and special projects as assigned