Human Resources Manager

Ceres Community Project•Santa Rosa, CA

1d•$87,360 - $93,600•Onsite

About The Position

This position reports to the CEO and oversees Human Resources including staff culture, compensation and benefits, Ceres’ performance review process, staff training and promotion pathways, and compliance with HR laws and regulations. The Human Resources Manager role requires the ability to maintain confidentiality about sensitive human resources issues, along with personal tact, integrity, judgment, and initiative. The position manages the HR Coordinator and staffs the board HR Committee.

Requirements

A commitment to Ceres Community Project’s Mission and Operating Principles.
At least 3 years managing HR for a high-growth nonprofit organization with at least 30 employees.
High-level knowledge of HR benefits and compliance including FLSA, EEOC, ADA, DOL, OSHA, EDD and CFRA FMLA, worker’s compensation, unemployment insurance, wage and hour laws, leave administration, employee relations, and workplace investigations.
Advanced technology skills including HR platforms (Bamboo/Trax preferred), databases (Salesforce preferred), and MS Office Suite (Outlook, Excel, PowerPoint, SharePoint).
Experience in a senior management role, partnering with executive staff, resulting in the development and implementation of creative HR and/or operational strategies.
Proven track record of success facilitating progressive organizational change strategies within a rapidly growing organization; ability to engage and influence direct and indirect reports and peers.
Highly developed communication skills with the ability to represent the organization across a wide range of internal and external stakeholders and constituencies; understanding of and ability to manage highly confidential information; and plan and execute difficult performance review, feedback and termination conversations.
Entrepreneurial team player with the ability to effectively manage multiple, high-stakes projects and to adapt to rapidly changing priorities.
Understanding of Equity, Diversity and Inclusion principles and desire to implement them at
Ability and desire to be in a work environment that values working as a team, relationships, and giving and receiving honest feedback
BA or equivalent experience.

Nice To Haves

Bamboo/Trax preferred
Salesforce preferred

Responsibilities

Translates Ceres’s strategic priorities into annual goals; tracks external trends, opportunities, and threats, and integrates learning into on-going planning; ensures that goals and plans are transparently developed with clear accountability.
Nurtures a collaborative, unified, positive, equitable, and inclusive culture across Ceres; models teamwork, effective decision-making, and candor in interactions; and ensures a positive and empowering performance culture, with the right role clarity and tools for colleagues to succeed. Consistently models Ceres’ Operating Principles and Operating Agreements.
Participates in regular meetings of senior management, the board of directors and select committees of the board; helps create the overall organizational strategy and key indicators of success; creates and coordinates organizational processes and technology needed for the definition, tracking and reporting of program and department performance; creates and continually represents a unified leadership perspective.
Participates in the budget-development process and maintains a high level of fiscal responsibility.
Oversees the development and implementation of policies and practices that strengthen Ceres’ ability to attract and retain talented staff, including recruiting, onboarding, training and staff development, performance reviews, compensation, and organizational culture.
Ensures compliance with all employment regulations and best practices, including required/mandated trainings, workplace safety programs and injury and illness prevention plans, workplace violence prevention requirements, timesheet reporting and wage and hour regulations, CFRA, FMLA, COBRA, ADA and EEO, unemployment insurance, worker’s compensation and other applicable state and federal laws.
Develops and oversees effective systems for recruiting, hiring and onboarding new staff, including ensuring that 30-60-90 day reviews are completed in a way that contributes to retention of the right staff.
Conducts or oversees workplace investigations involving employee complaints, policy violations, harassment, discrimination, retaliation, and other employee relation matters, ensuring timely, impartial, and well documented investigations.
Oversees employee leave administration, including CFRA, Pregnancy Disability Leave, ADA/FEHA accommodations, worker’s compensation leave, bereavement leave, and related interactive process requirements.
Oversees compensation practices, conducts compensation analyses, supports pay equity initiatives, and ensures compliance with California pay transparency and equal pay requirements.
Leads decision-making and processes around difficult staff situations including restorative conversations and planned and unplanned terminations. Ensures thorough and accurate documentation of any HR issues to back-up performance-related decisions and compliance with all processes; provides effective guidance to managers.
Serves as a point person for HR questions from staff and managers.
Establishes and manages annual performance review process, including training managers. Ensures managers are documenting any performance issues. Reviews documents for areas of concern and to identify additional training/resources needed.
Administers and manages employee benefits programs (health insurance, 401k, vacation and sick time, professional development and wellness dollars), ensuring compliance with regulations and plan requirements; maintains accurate benefits deductions in payroll system.
Oversees biweekly payroll processing.
Ensures compliance with California wage and hour requirements, including meal and rest period requirements, timekeeping practices, final pay obligations, payroll audits, timecard attestation, and wage statement compliance.
Conducts, analyzes and reports on Ceres’ annual employee engagement survey, identifying positive progress as well as areas for attention.
With CEO and senior leaders, oversees staffing and salary decisions that are fair, equitable and assist in retaining key staff, and fosters practices that support and strengthen Ceres’ culture and values.
Maintain the organization’s Bamboo HR platform, ensuring accurate and up to date documentation for all employees.
Maintain HR records and documentation in compliance with personnel file, medical file, I-9, and record retention requirements under federal and California law.
Supports the staff Equity, Diversity, Inclusion and Belonging team and the Culture Champions team.
Provides staff support to the board HR Committee including working with the committee chair to create the agenda.