Human Resources Generalist Coordinator

SUNY Downstate Health Sciences University•Brooklyn, NY

1d•Onsite

About The Position

The Department of Human Resources at SUNY Downstate Health Sciences University is seeking a full-time Personnel Assistant / HR Generalist Coordinator. The Human Resources Generalist/Coordinator will be responsible for supporting Human Resources function by coordinating and administering activities across the employee life cycle, including records management, compliance, staff development, performance management, offboarding, onboarding, employment transactions, and HR systems support. This role exercises independent judgment, maintains a high level of confidentiality, and contributes to the effective and efficient delivery of HR services within a higher education and healthcare environment.

Requirements

Associate's Degree
1+ year of professional work experience in an administrative role, preferably in higher education or the public sector
Or a satisfactory equivalent combination of education, training and experience

Nice To Haves

Experience in a Government Agency, University, and/or Hospital setting
Certifications or membership in Society for Human Resources Management, American Staffing Association, or similar
Excellent written and verbal communication skills and emotional intelligence
Must be detail oriented
Must have strong analytical and organizational
Must be able to work independently and work well in a team environment

Responsibilities

Maintain accurate and up-to-date employee records in both electronic and physical formats
Ensure proper filing, retention, and document control in accordance with institutional policies and regulatory requirements
Process verification of employment letters (VOE), PSLF forms, etc. and/or forward requests to appropriate department for processing
Process HRIS transactions including hires, transfers, status changes, and separations
Ensure timely updates to employee records and HR systems
Generate standard and ad hoc reports to support HR operations and decision-making
Coordinate employee separation processes, including preparation of exit documentation
Assist with exit procedures and ensure completion of required paperwork
Support and coordinate training and development initiatives
Maintain and monitor records of employee development activities
Follow-up with stakeholders as needed to ensure probationary reports and/or performance evaluations are completed as needed
Assist with the license and certification verifications from applicable sights (e.g., NYS Office of Professions), collect relevant supporting documents from employees based on minimum qualifications for employee position, and enter into personnel file and HRIS system as needed
Track expiring employee licensure by running monthly reports and updating records with current information
Provide administrative and operational support to the HR team
Prioritizing and managing workload to meet critical deadlines
Participating in regulatory, accreditation, and mock surveys (i.e. JCAHO, DOH, CMS, CAP, OMH, EMTALA, ESRD, etc.) if applicable
Maintaining accuracy and integrity of employee data in HR system of record
Support other HR staff and may perform specific tasks in the absence of others including fielding/directing HR related questions
Conducts quality assurance reviews of relevant documents to ensure accuracy, completeness, and compliance (with federal, state, local, and university regulations/guidelines) as applicable
Ensuring all relevant HR practices and policies are being followed
Resolve employee and business queries and escalate issues appropriately as needed
Work to provide excellent customer service to members of the organization at all levels
Perform accurate and timely completion, delivery, and communication of assignments
Works on Human Resources Special Projects as needed
Perform other job duties and responsibilities as required and/or needed