Human Resources Expert and Office Manager

JENOPTIK AG•Huntsville, AL

About The Position

The role of the Human Resources Expert and Office Manager will ensure HR partnership with operational excellence – supporting employees across the full employment cycle while keeping the location functional, organized and energized. This role serves as a trusted partner to employees and leaders, helping shape a workplace where employees embrace the company values; open, driving and confident.

Requirements

5+ years of progressive Human Resources experience
Proficient in Microsoft Office products, Outlook, Excel, Power Point, Word
Strong knowledge of employment laws, HR best practices and employee relations
3+ years HRIS administration experience, ADP and/or SuccessFactors, preferred
Experience supporting leave management, workplace accommodations and employee programs
US Citizenship or Qualified U.S. Worker

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration or related field, preferred

Responsibilities

Responsible for the day-to-day site HR operations to include onboarding, employee experience, engagement, offboarding, HR administration and compliance.
Supports and guides managers on employee-related topics including employee investigations, employee relation conversations, coaching discussions and performance management, conflict resolution and policy interpretation.
Administer employee requests in compliance with Family Medical Leave (FMLA), Americans with Disability (ADA), Worker’s Compensation, return-to-work process or other applicable federal, state, local or company policies for employees for the US region.
Management of confidential information with professionalism and discretion.
Ensure protection and security of employee files, contracts and records, and facilitate completion of forms, documents and contracts as needed.
Identify and coordinate training needs, plans and learning opportunities.
Serve as the point person for office manager duties including coordinating facility common areas for office maintenance, purchase office commodities, coordinate ordering of office supplies, and office support errands.
Analyze unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems.
Organize and schedule meetings and appointments and keep schedule accurate on the specific calendars.
Back up ADP Time and Attendance administration for managers out of office and coordinate time off schedules with managers.
Work with ADP for making time and attendance reporting corrections.
ISO Internal Auditor.
Work with EHS/safety team and EHS lead to implement required facility EHS or process change.
Provide backup support for payroll, benefits, HRIS administration and recruiting activities.
Help champion company culture through employee engagement initiatives, recognition efforts, wellness activities and special events.
Support HR projects, process improvements, and continuous enhancement of the employee experience.
Assist with HR audits, reporting, recordkeeping and documentation management.
Back up for telephone coverage.
Plan / facilitate special events for the company.
Special projects as assigned by managers.
Performs all other duties as assigned.