Human Resources Executive Coordinator

Janko Hospitality • Rosemont, IL

13h • $22 - $26 • Onsite

About The Position

This is a 5-month temporary position, from August 2026 to January 2027. Under the guidance of the Human Resources Manager, the HR Coordinator plays a critical role in ensuring accurate and timely bi-weekly payroll processing, leave administration, and compliance with employment-related regulations. This role serves as a key point of contact for employees and managers regarding payroll, Leaves of Absence, and general HR procedures, while supporting new hire onboarding, disciplinary guidance, and workplace safety compliance efforts.

Requirements

• High School Diploma or equivalent required
• Minimum of 2-3 years of experience processing payroll, preferably using ADP Workforce Now
• Working knowledge of federal and state payroll tax regulations and multi-state payroll tax compliance.
• Familiarity with FMLA, ADA, OSHA, and workers’ compensation laws and related reporting requirements.
• Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint), with proficiency in Excel for payroll reconciliation and reporting.
• Excellent organizational skills with keen attention to detail and the ability to manage multiple deadlines, particularly around bi-weekly payroll cycles.
• High level of discretion in handling confidential payroll and employee information.

Nice To Haves

• associate or bachelor’s degree in Human Resources or related field preferred
• hospitality or hotel industry experience a plus

Responsibilities

• Process bi-weekly payroll for all employees accurately and on schedule, in accordance with company policy and applicable federal, state, and local regulations.
• Utilize ADP Workforce Now to process payroll, maintain employee records, and generate payroll-related reports.
• Ensure compliance with federal, state, and local tax withholding requirements, including multi-state payroll tax regulations.
• Research and resolve payroll discrepancies, tax notices, and employee pay inquiries in a timely manner.
• Maintain accurate payroll records, including wage garnishments, deductions, direct deposit information, and tax filings.
• Conduct bi-weekly new hire audits to verify the accuracy of employee data, payroll setup, and required documentation in ADP Workforce Now.
• Verify and maintain I-9 documentation and E-Verify compliance for all new hires.
• Coordinate new hire onboarding, including orientation scheduling, paperwork completion, and payroll/timekeeping system overview.
• Maintain accurate and up-to-date employee records in the HRIS and payroll systems.
• Administer and track all Leaves of Absence, including FMLA and ADA accommodations, from request through return-to-work.
• Serve as the primary point of contact for employees and managers regarding leave eligibility, required documentation, and process timelines.
• Ensure compliance with applicable federal and state leave laws, maintaining accurate records and issuing all required notices.
• Coordinate with Payroll to ensure leave-related pay adjustments and benefit continuations are processed accurately.
• Manage workers’ compensation claims and reporting, coordinating with insurance carriers and ensuring timely, compliant documentation.
• Support OSHA compliance efforts, including recordkeeping, incident reporting, and required workplace postings.
• Provide guidance to managers on disciplinary actions, ensuring consistency, proper documentation, and compliance with company policy and employment law.
• Maintain confidentiality of sensitive employee, payroll, and company information.
• Provide support to the VP of Human Resources on special projects and initiatives as assigned.

Benefits

• Competitive compensation package
• Full benefits package, including 401K with matching and paid time off
• Growth company focused on expansion through strategic acquisition and development
• Hotel discounts at locations worldwide.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED